| Field | Description |
|---|
| Number
|
Enter a unique unit number. You cannot change this number after it is saved. You set the length of your unit numbers during installation. Use the Unit Number Conversion utility if you need to change the length.
|
| Item
|
This field displays if you use Vision Inventory. Use this field to associate an inventory item with the unit.
- Use the Item lookup to select an inventory item to associate with the unit.
- If you use Vision Inventory and click
, this field displays the item information.
When an inventory item is posted, Vision creates a units transaction posting log. After you link an inventory item to the unit, Vision disables the remaining fields on this form.
This field is
not enabled when the
Reporting Realization by Employee check box is selected on the Reporting tab in
, and the
Employee-specific Revenue check box on this dialog box is selected.
|
| Category
|
After you select an item to associate to the unit, Vision displays the inventory item's category. If you use Vision Inventory and create the unit record from an inventory item, this field displays the category information. (This option displays if you use Vision Inventory.)
|
| Name
|
Enter the name for the unit. You can print this name on the invoice.
|
| Labels: Singular
|
Enter a label for the unit as it should display for a singular quantity. For example, you enter
day if the unit charge is based on one day of labor.
|
| Labels: Plural
|
Enter a label for the unit as it should display for a plural quantity. For example, you enter
days if the unit charge is based on two days of labor.
|
| Unit Type
|
Click to display the drop-down arrow, then click the arrow and select a unit type from the drop-down list. Unit types do not affect processing. Use them to help you distinguish labor unit types from equipment or expense units for reporting purposes. The Unit Detail Report displays units of each unit type with detail and totals over a selected time frame.
The options include Equipment, Expenses, Labor, and any user-defined unit types that you enter in the Unit Type Codes code table ()
After a unit type has been used in a Units table, you cannot delete it in Code Tables Configuration.
|
| Employee-specific Revenue
|
Select this check box if you want this unit's revenue to be applied to a specific employee for calculating employee realization. This will apply to units that employees enter on timesheets, units entered in the Transaction Center (units or units-by-project transaction types), and unit inserts entered in Interactive Billing.
This column displays only if the
Reporting Realization by Employee check box is selected on the Reporting tab in
.
This check box is not enabled when you use Vision Inventory and you enter an item in the
Item column on the Units dialog box.
When you select this check box, you must enter a billing rate and a revenue account in the grid on this form. These will be used to calculate realization for a specific employee. The revenue account that you enter in the
Revenue Account field must already be entered as a realization allocation account on the Reporting tab in
.
When you do not select this check box and the revenue account that you enter in the grid on this form is entered as a realization allocation account on the Reporting tab in Configuration, a unit's revenue will be included in the overall labor revenue pool to be prorated among employees.
Warnings:
- If you assign a revenue account for units in Billing Terms (in the
Invoice Override Accounts section of the Misc tab in
Billing
Billing Terms), this revenue account is used to calculate employee realization instead of the revenue account entered on the Units Info Center form. The realization is not allocated to a specific employee. If you want revenue allocated to a specific employee, do not enter a revenue account for units on the Misc tab in Billing Terms for a project. Entering a revenue account for units in Billing Terms can lead to unexpected results. For example, units that you expected to be allocated to employees may not be allocated, or units that you consider employee-specific may be included in the allocation pool.
- If an employee enters hours on a timesheet, but the work will be billed through a unit, enter the timesheet as non-billable or delete it in Interactive Billing. It should not be written off in Interactive Billing. Written-off records are considered to be work done over budget, work done outside the scope of the project, or work done incorrectly. Written-off records do not receive realization amounts.
|
| Consolidate Posting Detail
|
Select this option to consolidate your posting detail by project, phase, task, and account. If you have multiple charges for this unit to the same project, phase, task, and account, you can decide if you want to have all the charges post together.
When you select this option, Vision summarizes the cost per unit information for each unit entered in the same data entry run. This option determines if you store individual transaction cost detail or a single summary cost for the unit, which would be available to print later on project reports.
For example, if employee William Apple posts two different line items in the same data entry run, one for 3 days and the other for 1 day, the posting displays as 4 days.
When you select this option the unit description on the project report displays as
Consolidated Posting.
|
| Available for Timesheet
|
Select this option to make the unit available to timesheet users. These users can enter charges against the unit. Vision enables this option when you use Vision Timesheet and select the
Allow Users to Charge Units option in
.
|
| Billing Rate
|
Enter a numeric value for the rate at which to bill each individual unit. If you enter 0 or leave this field blank, the unit is billed based on the
Cost per Unit rate and the
project's billing terms.
If you enter a billing rate and do not enter a cost rate, Vision includes the unit on bills but does not cost the item to the project. This is appropriate when the cost on the project comes directly from the posting of timesheets of the individuals in the group.
|
| Billing Line Format
|
Use this drop-down list to select one of the following settings:
-
Name only — This prints a single line including the unit name and amount. The transaction quantity, label, and rate display if the
Show math on bill option is selected.
-
Name and detail — This displays the unit name as a header. Vision prints a single line including the description and amount. The transaction quantity, label, and rate display if the
Show math on bill option is selected. The description is user-defined and specified in the
Name field.
-
Detail only — This prints a single line including the description from data entry and amount. The transaction quantity, label, and rate display if the
Show math on bill option is selected.
|
| Revenue Posting Account
|
This option displays if you use Vision Accounting. Enter the revenue account to which to post the unit when the unit is billed to the client. The unit charge is posted to this revenue account during the Final Invoice Accept process.
Enter an account directly in this field, use the Quick Find feature to select an account, or click
Search in this field and select an account on the Account Lookup.
If you leave this field blank, the revenue is posted to the global revenue account that is specified for unit billings in Billing Setup Maintenance.
When you generate the Office Earnings report or the Accounts Receivable Ledger report, this posting account is used to determine in which column the unit charge should appear. It does this by matching the posting account to a revenue account in Invoice Mapping Accounts Maintenance.
- If it finds a match, Vision prints the charge in the specified column.
- If it does not find a match, Vision prints the charge in either the
Other column of the Accounts Receivable Ledger or the
Other Billed column of the Office Earnings report.
|
| Consolidate Detail on Bill
|
Select this option to consolidate a unit's detail to one line on the invoice. This option is available only if the
Name only option is selected in the
Billing line format field.
|
| Show Date on Bill
|
Select this option to show the transaction date for every transaction charged to a project. You enter this date on the Units form. You cannot print transaction dates if you consolidate billing detail.
|
| Show Math on Bill
|
Select this option to print the unit billing calculations on the invoice for each unit detail line. Vision prints the calculation in the format (quantity label @ billing rate). For example:
4 TESTS @ 75.00
Where
4 is the number of units charged,
TESTS is the plural label, and
$75.00 is the billing rate per unit.
|
| Cost per Unit
|
Enter a numeric value for the rate at which to cost each individual unit.
Enter the amount that should be costed to the project and general ledger expense account for each unit. If you enter 0 or leave this field blank, the unit is not costed when you post. For example, you do not want to cost a unit such as a Survey Crew because their time is costed during timesheet posting. If you set up the information in the Billing section to bill units, the unit displays with unit-level detail options to be billed. If you defined labor billing terms, the timesheet detail displays to be billed and should be written-off or charged to a non-billable labor code.
|
| Regular account
|
Enter the account number to debit when you post units to a regular
project. This account must be a direct or reimbursable expense account.
You can enter an account directly in this field, use the Quick Find feature to select an account from your database, or click
Search and select an account on the Account Lookup.
When you select a regular project in Units Transaction Entry, this account number displays by default in the
Account field. You can override this account number when you enter the unit in transaction entry.
|
| Overhead Account
|
Enter the account number to debit when you post units to an overhead or promotional
project. This account must be an indirect expense account.
You can enter an account directly in this field, use the Quick Find feature to select an account from your database, or click
Search and select an account on the Account lookup.
When you select an overhead or promotional project in Units Transaction Entry, this account number displays by default in the
Account field. You can override this account number when you enter the unit in transaction entry.
|
|
Project
|
Enter the
project number to credit when you distribute costs to
projects using this unit. The
project charge type must correspond to the
Credit Account specified for this unit.
If you are making the unit distribution credit by Organization, Vision skips this field. The credit will be made to the project established in the Individual Organization Setup.
You can enter a
project number directly in this field, use the Quick Find feature to select a
project from your database, or click
Search and select a
project on the
Project Lookup.
|
| Phase
|
If the
project that you entered in the
Project field has phases, you must enter the phase number to credit when you distribute costs to
projects using this unit. The phase charge type must correspond to the
Credit Account specified for this unit.
If the project does not have phases, or if you are making the unit distribution credit by Organization, Vision skips this field.
You can enter a phase number directly in this field, use the Quick Find feature to select a phase from your database, or click
Search and select a phase on the Phase/Task Lookup.
|
| Task
|
If the
project that you entered in the
Project field has tasks, you must enter the task number to credit when you distribute costs to
projects using this unit. The task charge type must correspond to the
Credit Account specified for this unit.
If the project does not have tasks, or if you are making the unit distribution credit by Organization,
Vision skips this field.
You can enter a task number directly in this field, use the Quick Find feature to select a task from your database, or click
Search and select a task on the Phase/Task lookup.
|
| Credit Account
|
Enter the account to credit when you distribute costs to
projects using this unit.
The accounts are specified in the Vision Standard Chart of Accounts.
This field is enabled if you use Vision Accounting. You must choose an asset, liability, indirect, or other revenue/expense account. This account must correspond to the charge type of the credited project, phase, or task for this unit.
You can enter an account directly in this field, use the Quick Find feature to select an account from your database, or click
Search and select an account on the Account lookup.
|
Insert or
Edit.