Purchasing Overview

Purchasing makes it possible for your firm to keep records for both internal and project-related procurement and receiving of services, materials, supplies, and capital items. It makes no difference whether your firm's purchasing activity occurs in a central office or in individual branch offices.

Requisitions and Requests for Price Quotes

Purchasing includes screens for creating purchase requisitions and requests for price quotes. Use these forms to help you decide whether items and services are necessary and how much they cost, before you send a purchase order for those items or services.

Purchase Orders

In Purchasing, you can create three types of purchase orders: standard, service, and blanket. You can create purchase orders in multiple ways:

  • Copy any other purchase order in the Vision database, without regard for its type or status.

  • Base a purchase order on an approved requisition, if your firm uses Purchasing > Requisitions.

  • Base a purchase order on an approved request for price quote, if your firm uses Purchasing > Requests for Price Quote.

Create Voucher from PO

You can create and post an accounts payable voucher from purchase order line items if you ordered the items or services by using one or more purchase orders created in Vision Purchasing and you have the vendors' invoices.

Cost Distribution

Use the cost distribution feature to specify the project, phase, or task to which a purchased item's tax, shipping, and extra amounts are charged when the line item's voucher is posted.

Committed Expenses

The cost of a purchased item, service, or capital expenditure displays on a project's financial statements after the voucher payment file is posted. Use the committed expense feature to view these costs before they are vouchered and paid.

Change an Approved or Final Printed Purchase Order

To change an approved or final printed purchase order, you must use a change order or a release order.

  • To change a standard purchase order or a service order that is approved or final printed, use a change order.

  • To change a blanket order that is approved or final printed, use a release order.

Related Topics:

  • Requisitions and Requests for Price Quotes
    Purchasing includes screens for creating purchase requisitions and requests for price quotes. Use these forms to help you decide whether items and services are necessary and how much they cost, before you send a purchase order for those items or services.
  • Purchasing Templates
    You can use Deltek-provided default templates or your own custom templates for producing purchase orders and requests for price quote that you send to vendors.
  • Cost Distribution
    Use the cost distribution feature to specify the project, phase, or task to which a purchased item's tax, shipping, and extra amounts are charged when the line item's voucher is posted.
  • Committed Expenses
    The cost of a purchased item, service, or capital expenditure displays on a project's financial statements after the voucher payment file is posted. Use the committed expense feature to view these costs before they are vouchered and paid.
  • Committed Expenses and Multicurrency
    If you use the Multicurrency feature, committed expenses are handled in a specific way.
  • Creating Vouchers from Purchase Orders
    You can create and post an accounts payable voucher from purchase order line items if you ordered the items or services by using one or more purchase orders created in Vision Purchasing and you have the vendors' invoices.
  • Purchase Order Types
    In Vision Purchasing, you can create three types of purchase orders: standard, service, and blanket.
  • Status Codes for Purchase Orders
    Purchase order status codes show where a purchase order, release order, or change order is in the purchasing process.
  • Approval Process for Purchasing Applications
    You can choose whether or not purchase requisitions, request for price quotes, and purchase orders (including change orders and release orders) must go through an approval process.
Parent Topic: Purchasing and Inventory Overview