Pay Rate Tables and Payroll

In the Payroll application, you can set up tables that include override payroll rates for time charged to a project. Each override rate in a given table has an associated effective date. Vision compares the effective date with the transaction date of time charged to a project to determine the correct rate to use when calculating employee pay.

Pay rate tables may be helpful if your firm needs to establish different sets of pay rates for different types of projects, such as projects located in or out of state. Pay rate tables are also helpful if your firm needs to increase an employee's pay based on the date, perhaps to meet government mandated prevailing wage laws. View the list at the bottom of this topic for more examples of when to use pay rate tables.

Pay rate tables are project-specific or employee-specific. You associate the tables with projects from the Time & Expense tab of the Project Info Center. You associate an employee record directly with a pay rate table from the Time & Expense tab of the Employee Info Center. (An employee can be indirectly associated with a pay rate via a pay rate table established in the Project Info Center, if the employee is charging time to that particular project. For information. See How Vision Determines an Employee's Pay Rate).

When a payroll run includes time charged to a particular project, Vision uses the correct pay rate for each employee based on pay rate hierarchy. In this way, Vision calculates the correct pay for each employee.

Enable Pay Rate Tables

To use pay rate tables, your firm must first enable the Effective Dates for Payroll rates feature. For steps, please see the Using Pay Rate Tables Setup Checklist.

Example Using Pay Rate Tables to Override a Default Pay Rate

You may want to use pay rate tables in the following cases:

• If employees receive hazard pay for some of their work.

• If employees work on government contracts that must meet prevailing wage requirements.

• If employees receive higher compensation for jobs performed out of state.

• To store a history of pay rates.