Use the Expense Reports tab to view expense reports that were entered in
that are ready to post.
Contents
If you are using Vision Multicompany, you can post expense reports for the active company.
Fields
Field | Description |
Group
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From the drop-down list, select the employee group whose expense reports you want to review. You can sort entries on the grid by any one of the categories on the grid. Click the appropriate column heading to sort the list in ascending order. Click again to sort the list in descending order.
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Diary
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This field displays only if you have set up a diary in Accounting System Settings Configuration for the fiscal period or fiscal year in which you are entering transactions.
Use this field to select a diary code for the current transaction or the group of transactions if you are processing a group of transactions, such as an accounts payable payment processing run. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions.
The
Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type.
The drop-down list contains all the diaries that you set up on the Diary Auto Numbering tab in
that have the same fiscal period or fiscal year in which you are entering transactions, or no fiscal period or year entered for them.
If you have multiple companies, the
Diary drop-down list includes only the diary codes that are set up for the current company. The list also includes
IC - Intercompany Diary to capture intercompany transactions.
You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction, or enter a reversing transaction.
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Expense Report grid
This grid displays the expense reports that are available to post.
Field | Description |
Employee
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The employee identifiers for employees in the current employee group display in the grid.
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Name
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The name of each employee in the employee group displays in this column.
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Report Name
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The name of the expense report displays in this column.
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Date
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The date for the expense report displays in this column.
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Group
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This field displays the timesheet group that the employee belongs to. This is specified for an employee in the
Group field on the Time tab in the Employee Info Center.
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Organization Number
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If you use organizations, this field displays the organization number that the employee belongs to.
This is specified for an employee in the
Organization field on the General tab in the Employee Info Center.
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Button
Field | Description |
Select All
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Click this button to select all the expense reports on this tab to post.
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