Cost Distribution

Use the cost distribution feature to specify the project, phase, or task to which a purchased item's tax, shipping, and extra amounts are charged when the line item's voucher is posted.

Vision uses a line item's cost distribution to calculate the item's committed expense and to determine whether the item cost is billable. If it is, the committed expense amount displays at billing rates.

Require Cost Distribution

You can require users to specify at least one project to which to distribute cost when creating purchase orders, purchase requisitions, and requests for price quotes. See the General Tab of Configuration > Purchasing > Company Settings.

Global Cost Distribution

Global cost distribution means that you specify cost distribution on the purchasing transaction's Cost Distribution tab for each line item in that purchasing transaction:

• Purchasing > Purchase Orders > Default Distribution tab

  Vision uses the information specified here to determine a line item's cost distribution. To cause Vision to disregard this information for a specific line item, enter the item's information on the item's Cost Distribution tab in its Line Item Detail dialog box.

  If this is a blanket purchase order, use this tab to specify the cost distribution for release orders.

• Purchasing > Purchase Orders > Cost Distribution tab

  Vision uses the information specified here to determine a line item's cost distribution. To cause Vision to disregard this information for a specific line item, enter the item's information on the item's Cost Distribution tab in its Line Item Detail dialog box.

Line Item Cost Distribution

Each line item has a Line Item Detail dialog box with a Cost Distribution tab. Specify a cost distribution here for a line item to cause Vision to disregard the global cost distribution for that line item.

The dialog box is accessible from any purchasing transaction in which the line item appears:

• Cost Distribution tab of Purchase Order Line Detail dialog box

  Use the Cost Distribution grid tab of the Purchase Order Line Detail dialog box to specify the project, at its lowest level of work breakdown structure, to which to charge the cost of the item currently selected on the Line Items grid on the Line Items tab of Purchase Orders.

  Also use this grid to specify whether the item cost is billable. If it is, you can view the item's committed expense at billing rates.

  The cost distribution you specify here causes Vision to ignore the global cost distribution specified on the purchase order's Default Distribution tab.

• Cost Distribution tab of Purchase Requisition Line Detail dialog box

  Use the Cost Distribution grid tab of the Purchase Requisition Line Detail dialog box to specify the project, at its lowest level of work breakdown structure, to which to charge tax, shipping, and other costs for the item currently selected on the Items grid of the General tab of the Purchase Requisition form.

  Also use this grid to specify whether the item cost is billable. If it is, you can view the committed expense at billing rates.

  The cost distribution you specify here causes Vision to disregard the global cost distribution specified on the purchase requisition's Cost Distribution tab.

• Cost Distribution tab of Line Item Detail dialog box on the Open to Voucher grid

  You can view a line item's current cost distribution in its Line Item detail dialog. Select the item row and click . In the Line Item detail dialog box, click the Cost Distribution tab.

• Cost Distribution option on the Open to Voucher grid

  Click to display the cost distribution dialog box for the selected line item. You can edit the voucher amount for any item line, but the total cost distribution must match the total voucher amount, which is the Open Amount in the Open to Voucher grid.

Vision uses the cost distribution displayed here as the line item's tax, shipping, and extra items amounts for the voucher.

Multicompany

If you use the Multicompany feature and the default account for tax, shipping, or extra amounts—as specified on the Accounts tab of Configuration > Purchasing > Company Settings — is invalid for the project's company, Vision uses the account from the Cost Distribution hierarchy.