If you use Costpoint reference numbers for data entry, use this screen to select specific reference numbers to be used by the Payroll Journal posting program.
See the information on the reference numbers screens in the Costpoint General Ledger documentation, if you are unfamiliar with this feature.
If you are using the reference numbers for data entry, enter this information as part of your initial setup. You do not need to complete this screen until you are ready to post a payroll. If you use reference numbers only for alternate reporting, do not enter reference number information in this screen.
Posting
The fields in this group box are required, except for the Variance and Advance Earned Income Credit fields.
Variance
Enter, or click
to select, the reference numbers to which the payroll variance must be posted. The payroll variance is the difference between the employee's labor cost per the timesheet and the amount of the employee's normal pay period salary. If you entered an account on the main screen for the Variance, the payroll journal makes an entry between accrued salaries and the payroll variance account for this difference. If you did not enter a payroll variance account on the main screen, this entry is not made.
| Field | Description |
|---|
| Reference 1, Reference 2
|
The reference numbers are used when you post the Payroll Journal. When you post the journal, the home reference numbers of the employee are used for the expense accounts. The reference numbers designated in this screen are used for the payroll variance, withholding (including
Advance Earned Income Credit), and accrual accounts.
|
Federal Income Tax Withholding
| Field | Description |
|---|
| Reference 1, Reference 2
|
Enter, or click
to select, the reference numbers to be used for the employee's Federal Income Tax (FIT) withholding amount. The reference numbers are used when you post the Payroll Journal. When you post the journal, the home reference numbers of the employee are used for the expense accounts. The reference numbers designated in this screen are used for the payroll variance, withholding (including
Advance Earned Income Credit), and accrual accounts.
|
Social Security Withholding
| Field | Description |
|---|
| Reference 1, Reference 2
|
Enter, or click
to select, the reference numbers to be used for the employee's Social Security withholding amount. The reference numbers are used when you post the Payroll Journal. When you post the journal, the home reference numbers of the employee are used for the expense accounts. The reference numbers designated in this screen are used for the payroll variance, withholding (including
Advance Earned Income Credit), and accrual accounts.
|
Social Security Accrual
| Field | Description |
|---|
| Reference 1, Reference 2
|
Enter, or click
to select, the reference numbers to be used for the employer's Social Security accrual amount. The reference numbers are used when you post the Payroll Journal. When you post the journal, the home reference numbers of the employee are used for the expense accounts. The reference numbers designated in this screen are used for the payroll variance, withholding (including
Advance Earned Income Credit), and accrual accounts.
|
Social Security Expense
| Field | Description |
|---|
| Reference 1, Reference 2
|
Enter, or click
to select, the reference numbers to be used for the employer's Social Security expense amount in this field. The reference numbers are used when you post the Payroll Journal. When you post the journal, the home reference numbers of the employee are used for the expense accounts. The reference numbers designated in this screen are used for the payroll variance, withholding (including
Advance Earned Income Credit), and accrual accounts.
|
Medicare Withholding
| Field | Description |
|---|
| Reference 1, Reference 2
|
Enter, or click
to select, the reference numbers to be used for the employee's Medicare withholding amount. The reference numbers are used when you post the Payroll Journal. When you post the journal, the home reference numbers of the employee are used for the expense accounts. The reference numbers designated in this screen are used for the payroll variance, withholding (including
Advance Earned Income Credit), and accrual accounts.
|
Medicare Accrual
| Field | Description |
|---|
| Reference 1, Reference 2
|
Enter, or click
to select, the reference numbers to be used for the employer's Medicare accrual amount. The reference numbers are used when you post the Payroll Journal. When you post the journal, the home reference numbers of the employee are used for the expense accounts. The reference numbers designated in this screen are used for the payroll variance, withholding (including
Advance Earned Income Credit), and accrual accounts.
|
Medicare Expense
| Field | Description |
|---|
| Reference 1, Reference 2
|
Enter, or click
to select, the reference numbers to be used for the employer's Medicare expense amount. The reference numbers are used when you post the Payroll Journal. When you post the journal, the home reference numbers of the employee are used for the expense accounts. The reference numbers designated in this screen are used for the payroll variance, withholding (including
Advance Earned Income Credit), and accrual accounts.
|
Advance Earned Income Credit
| Field | Description |
|---|
| Reference 1, Reference 2
|
Enter, or click
to select, the reference numbers to be used when Advance Earned Income Credit is paid to the employee. This is normally a liability account in the range of accounts with federal withholdings; the account normally has a debit balance, representing the amount by which to reduce the federal tax deposit to compensate for EIC paid to employees.
The reference numbers are used when you post the Payroll Journal. When you post the journal, the home reference numbers of the employee are used for the expense accounts. The reference numbers designated in this screen are used for the payroll variance, withholding (including
Advance Earned Income Credit), and accrual accounts.
|
FUTA Accrual
| Field | Description |
|---|
| Reference 1, Reference 2
|
Enter, or click
to select, the reference numbers to be used to accrue Federal Unemployment Tax. The reference numbers are used when you post the Payroll Journal. When you post the journal, the home reference numbers of the employee are used for the expense accounts. The reference numbers designated in this screen are used for the payroll variance, withholding (including
Advance Earned Income Credit), and accrual accounts.
|
FUTA Expense
| Field | Description |
|---|
| Reference 1, Reference 2
|
Enter, or click
to select, the reference numbers to be used to expense Federal Unemployment Tax. The reference numbers are used when you post the Payroll Journal. When you post the journal, the home reference numbers of the employee are used for the expense accounts. The reference numbers designated in this screen are used for the payroll variance, withholding (including
Advance Earned Income Credit), and accrual accounts.
|
SUTA Accrual
| Field | Description |
|---|
| Reference 1, Reference 2
|
Enter, or click
to select, the reference number that applies for this posting of SUTA accrual. The reference numbers are used when you post the Payroll Journal.
|
SUTA Expense
| Field | Description |
|---|
| Reference 1, Reference 2
|
Enter, or click
to select, the reference number that applies for posting SUTA expense. When you post the payroll journal, the home reference number of the employee is used for expense accounts.
|