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Manage UDT10S

Use the Manage UDT10S screen to add, edit, and delete items for UDT10.

UDT10 has special attributes. It is used as a pay code. For example, you can limit the pay code by timesheet class, force comments when certain UDT10s are charged, indicate whether the pay code is overtime, and map the pay code to a labor and/or payroll code.

Location

The Manage UDT10S screen is located in the Configuration module.

To display the screen, complete the following steps:

  1. Click Time & Expense > Configuration > Master Data > Manage UDT10S.

Contents

Screen Fields

Field Description
UDT10

Enter a 20-character, uppercase alphanumeric UDT10 code. Each code must be unique.  

Note: The number of characters you enter cannot exceed the size set up in the Configure General Settings, UDT Labels subtask for UDT10.
Description

Enter up to 30 characters for a UDT10 description. You should make descriptions as short as possible and properly capitalize them because they are used in drop-downs, Lookups, and as column headings for reports and inquiries. The description does not need to be unique.

General Options

Field Description
Overtime

Select this check box if you plan to use the UDT10 for overtime hours.

Cost Only

Select this check box if the UDT10 is a labor-cost-only UDT10 (that is, no hours will be included on the screen and report totals). If you plan to record hours with UDT10, do not select this check box.

Comment Required

Select this check box to require the user to enter a comment for this UDT10.

Active Select this check box if the UDT10 is active.
Note: You cannot delete a UDT10 code that is being used on a timesheet line or on an expense report.
Prorate

Select this check box to include the timesheet hours assigned to this UDT10  in any timesheet pro-ration calculation.

Future

Select this check box to allow future hours to be charged against this UDT10. A typical example of this would be for a vacation UDT10, where you may want to give employees the option to charge vacation time to a future date.

Overtime UDT10

Use the drop-down to select a UDT10 to which overtime premiums will be charged for this UDT10 code. Valid values are any UDT10s that currently exist, with the exception of the UDT10 currently being added or edited.

Labor Recast UDT10

If you want to "recast" hours entered for this UDT10 for labor distribution purposes when exporting time to another application, select the UDT10 to which the recast hours should be charged.

Recasting results in the creation of another export record that is essentially identical to the original export record except that it is associated with a different UDT10 and labor costs are recalculated based on that UDT10.

Payroll Recast UDT10

If you want to "recast" hours entered for this UDT10 for payroll purposes when exporting time to a payroll application, select the UDT10 to which the recast hours should be charged.

Recasting results in the creation of another export record that is essentially identical to the original export record except that it is associated with a different UDT10and labor costs are recalculated based on that UDT10.

Labor/Payroll Options

Field Description
Labor Code

Enter a labor code of up to 30 characters. This code will be included in the data when you export timesheets.

Payroll Code

Enter a payroll code of up to 30 characters. This code will be included in the data when you export timesheets.

Payroll Earnings Code

Enter a payroll earnings code of up to 30 characters. This code will be included in the data when you export timesheets.

Payroll Map Code

Use the drop-down to select a payroll map code. This code is included in the data when you export timesheets.

Rate Options

This group box displays if you are calculating one or both of the rate fields (i.e., if you selected the Use check box for Rate 1 or Rate 2 in the User-Defined Rates group box of the Miscellaneous tab of the Configure Time Settings screen). The headings for Rate 1 and Rate 2 are as defined in the Label field. See Concept Topic: Labor Costing for more details.

Rate 1

This group box displays if you are calculating Rate 1.

Field Description
Calc Method

Use the drop-down to select a calculation method for Rate 1.

Factor

Enter the factor to be used in the Rate 1 calculation. For straight time pay, enter 1.00000 because the employee will be paid at the hourly rate times hours. To calculate time-and-half pay on the same timesheet line, enter 1.50000.  The default value is 1.00000.

Fixed Amount

Enter the fixed amount to be used in the rate 1 calculation. For example, if you need to pay an employee an extra $0.25 per hour on the late shift, set up a cost-only pay type and enter $0.25 in the Fixed Amount field.

Rate 2

This group box displays if you are calculating Rate 2.

Field Description
Calc Method

Use the drop-down to select a calculation method for Rate 2.

Factor

Enter the factor to be used in the Rate 2 calculation. For straight time pay, enter 1.00000 because the employee will be paid at the hourly rate times hours. To calculate time-and-half pay on the same timesheet line, enter 1.50000.  The default value is 1.00000.

Fixed Amount

Enter the fixed amount to be used in the rate 2 calculation.

Note:

You cannot delete a UDT10 if:

  • It is being used on a timesheet line,
  • It is being used as an overtime UDT10 on another UDT10 code,
  • It is being used as a recast UDT10, or
  • It exists on an expense report.