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Manage Company Work Schedules

Use the Manage Company Work Schedules screen to add, edit, and delete work schedule codes. Work schedules define workdays, non-workdays, off days, and holidays.  Use the Manage Company Work Schedules screen to provide the system with important information on the presentation and edit of time entry.

Use this screen when initializing Deltek Time. Set up work schedule codes and dates before you start using the work schedules for employees.

If you are running Costpoint version 5.0, set up the work schedule in the Basic Employee Setup menu in Costpoint Employee.  Define the timesheet class in the Timesheet Defaults subtask of the Salary Info and History screen.

Location

To display the Manage Company Work Schedules screen, complete the following steps:

  1. Click Time & Expense > Time > Time Controls > Manage Company Work Schedules.  

Contents

Screen Fields

Field Description
Work Schedule

Enter a 10-character, uppercase alphanumeric code for the work schedule. Each Work Schedule must be unique.

Use work schedule codes to establish standard work and non-workdays along with company holidays. Typically, a company has several standard schedules that are annually updated by a system administrator. Below are examples of such schedules:

  • Full-Time with Holidays
  • Full-Time without Holidays
  • Part-time
Description

Enter a work schedule description of up to 30 characters. Because they are used in drop-down boxes and as column headings for reports/inquiries, descriptions should be as short as possible and properly capitalized.  Each work schedule Description must be unique.

Note: You must save the work schedule code and description for new schedules before adding schedule date information.

Company Work Schedule Dates

Field Description
Type

This non-editable field displays the type of work schedule you are viewing for the selected date.  It will be blank if nothing is set up for the selected date. If the date you have selected has a specific date schedule set up, this field will display "Specific Date."  If the date you have selected has a day-of-the-week schedule set up, this field will display "Day of Week."  However, if the date you have selected has a specific date schedule and a day-of-week schedule set up, the Type field will display "Specific Date."

Date Click to select a date for the work schedule.
Day of Week This field displays the day of the week for the selected date.
Non-Work Day

Select this check box to designate the date or days that you selected in the calendar as non-working days. If you select this check box, the Holiday check box will be unavailable. On the timesheet, workdays have a white background, and non-workdays have a gray background.

Holiday

Select this check box to designate the date or days that you have selected in the calendar as holiday days. If you select this check box, the Non-Work Day check box will be unavailable. On the timesheet, holidays have a yellow background.

Flexible

This check box is available only if you selected the Non-Work Day or Holiday check boxes.

If you selected the Non-Work Day check box for selected days on the calendar, select this check box to allow employees to charge hours to the selected days (non-workdays). If a day is a non-workday and is not flexible, employees cannot enter hours for that day.

If you selected the Holiday check box for selected days on the calendar, select this check box to allow employees to work this day and take the holiday on another day.  If a day is defined as a holiday and is not flexible, the employee must use the holiday charge for that day.

Standard Hours

For each day on the schedule, you can set a standard number of hours. The system uses this to determine how many hours the employee should have and for what days. By adding up the standard hours for a timesheet period, the system can determine the standard hours for the period. Even if a day is defined as a workday, the system will not expect any hours unless the Standard Hours field for that day is greater than zero.

Note: For part-time employees with flexible schedules, we recommend that the company schedules have zero hours for all workdays. This will prevent the system from reporting an employee as failing a floor check or expecting more hours than scheduled.
Default Time In

Using non-military time, enter the time of arrival for work, including AM or PM. The value entered here will be the default value in the timesheet screen if the employee is expected to enter a time in. The default value for a new work schedule is "12:00 AM."

Default Time Out

Using non-military time, enter the time of departure from work, including AM or PM. The value entered here will be the default value in the Timesheet screen if the employee is expected to enter a time out. The default value for a new work schedule is "12:00 PM."

Default Non-Work Hours

Enter the number of idle hours (lunch hour, for example). The value entered here will be the default value in the Timesheet screen if the employee is expected to enter time in/out. The default value for a new work schedule is "0.00."

Default Lunch Start Time Using non-military time, enter the lunch start time, including AM or PM.
Default Lunch End Time Using non-military time, enter the lunch end time, including AM or PM.
Update

Click Update to save the work schedule date information.