Costpoint Online Help

Using the Help Search
Using the Help Search
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    Ex."system administration"
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    Ex.system + administration
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    Ex.system administration
For more information:Searching Online Help

Other Tab

Use this tab to enter additional information that may be useful when printing supporting schedules, or simply as a reference to the source of the transaction.

The Pool No is required if the Transaction Type is Burden.

Number Entry

You must select the appropriate option in this group box before you can enter A/P, general journal entry, or cash receipts numbers. Only one type of number applies to each transaction. If the Transaction Type in the main screen is Burden, the Pool Number option is always selected and cannot be changed. All options in this group box are available if the Transaction Type is not Burden.

Field Description
None

Select this option if you do not need number entry for this invoice project.

Accounts Payable

Select this option if you want an accounts payable number entry for this invoice project.

General Journal

Select this option if you want a general ledger number entry for this invoice project.

Cash Receipts

Select this option if you want a cash receipts number entry for this invoice project.

Pool Number

Select this option if you want a pool number entry for this invoice project.

Accounts Payable

You can access this group box only when the Accounts Payable option in the Number Entry group box is selected.

Field Description
A/P Voucher No

Enter a voucher number that can be used to track this transaction back to a source document.

A/P Invoice No

Enter a vendor's invoice number so that the transaction can be tracked back to the vendor's invoice.

Journal Entry No

Enter a journal entry number that can be used to track this transaction back to a source document.

You can make an entry in this field only if you selected the General Journal option in the Number Entry group box.

Cash Receipts No

Enter a cash receipt number that can be used to track this transaction back to a source document.

You can make an entry in this field only if you selected the Cash Receipts option in the Number Entry group box.

Pool No

Enter the pool number from allocation group 1 that is responsible for the burden on the project billing.

You can make an entry in this field only if you selected the Pool Number option in the Number Entry group box.

Note: Each pool number needs its own transaction.

Reference Numbers

Field Description
Ref 1

Enter a reference number that is assigned to reference number 1, or click to display and select a reference number. The headings entered for Reference 1 on the Configure General Ledger Settings screen display as your label for this field. As you move to the next field, Costpoint validates that the reference number entered is allowed to be charged. If you have entered an invalid reference number, you receive an error and must correct the reference number before continuing. No additional validation occurs when you save.

Note: Reference numbers are not used during the billing calculations.
Ref 2

Enter a reference number that is assigned to reference number 2, or click to display and select a reference number. The heading entered for Reference 2 on the Configure General Ledger Settings screen displays as your label for this field. As you move to the next field, Costpoint validates that the reference number entered is allowed to be charged. If you have entered an invalid reference number, you receive an error and must correct the reference number before continuing. No additional validation occurs when you save.

Posting Sequence Number

This non-editable field displays the posting sequence number. This field is blank for all user-created transactions and Transaction Types of Fee, Burden, and Retainage.