Contents of the Post Timesheets Screen

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field	Description
Parameter ID	Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY. When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.
Description	Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Field

Description

Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Accounting Period

Choose the fiscal year, period, and subperiod to be posted. To include all open subperiods, leave the Subperiod field blank.

Field	Description
Option	This field always displays One.
Fiscal Year	Enter, or click to select, the open fiscal year to which these timesheets are posted.
Period	Enter, or click to select, the open accounting period in the fiscal year to which these timesheets are posted. The period ending date for the period selected displays in the untitled field to the right.
Subpd	Enter, or click to select, the open subperiod in the fiscal year/period to which these timesheets are posted. If all subperiods are open, you can leave this field blank to include all subperiods in this posting.
Ending Date	This field displays the subperiod ending date for the subperiod selected.

Options

Post By

Use the fields in this group box to enable timesheets to be posted for a specific number of timesheet cycles or employees.

Field	Description
Timesheet Cycle	Select this option to enable the Timesheet Cycles group box. This is the default selection when you enter a new record.
Employee	Select this option to enable the Employees group box.

Timesheet Cycles

Use this group box to include all timesheet cycles, or up to four individual timesheet cycles and Cycle End Dates. This group box is enabled only if you select the Timesheet Cycle option in the Post By group box.

Field	Description
All Timesheet Cycles	Select this check box to include timesheets from all timesheet cycles that fall within the fiscal year, accounting period, and subperiod (optional) selected.

Individual Timesheet Cycles

Use the fields in this group box to enter up to four individual timesheet cycles to be printed/posted. You can use this group box if the All Timesheet Cycles check box is clear. If the All Timesheet Cycles check box is cleared, you must enter at least the first timesheet cycle.

Field	Description
Timesheet Cycle	Enter, or click to select, the cycle code to be printed/posted. Unposted timesheets with a timesheet date earlier than or the same as the timesheet cycle end date that also match the accounting period criteria are selected.
Cycle End Date	Enter, or click to select, a valid timesheet period end date. lists only those valid timesheet period end dates and start dates for the employee's timesheet cycle.

Employees

Use the fields in this group box to select up to six employees' timesheet cycles to be processed. This group box is enabled only if you select the Employees option in the Select Options group box.

Field	Description
Employee	Enter, or click to select, the employee ID whose timesheet cycle will be be printed/posted. Unposted timesheets with the same employee ID that also match the accounting period criteria are selected.
Timesheet Cycle	When you enter a valid employee ID, this non-editable field defaults with the employee's timesheet cycle.
Cycle End Date	Enter, or click to select, a valid timesheet period end date. lists only those valid timesheet period end dates and start dates for the employee's timesheet cycle.
Process	Click and select Post Labor to begin the posting process. The journal must have already been printed (while still in this screen) for this button to be enabled.
Process/Print	Click and select Print/Post Labor Journal to print the journal, and then continue immediately (without user intervention) into the posting process.

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