Hour Proration Overview

The Hour Proration feature lets a salaried employee enter compensated and non-compensated hours worked, then have Time & Expense adjust these hours to the employee's standard hours.

Calculation

To use this feature, you must identify UDT1 account types and UDT10 pay types that should be prorated. For example, you would not prorate UDT1s for vacation or holiday or UDT10s for compensated overtime for salaried employees.

To determine an employee's prorated hours, Time & Expense calculates a proration percentage and applies it to the hours. The formula for calculating the proration percentage is:

Prorate-able Hours is the sum of all hours on the employee's timesheet for UDT1 account types and UDT10 pay types that are identified for proration.

Adjusted Standard Hours is the sum of all the standard hours for each day on the timesheet, less any hours charged to timesheet lines where the UDT1 account is not identified for proration.

After calculating the proration percentage, Time & Expense applies the percentage to each timesheet cell. The timesheet line with the most hours is "plugged" with any residual hours so that the number of hours adds up to the employee's standard hours.

Hour proration can be computed on any timesheet schedule, even if an employee is hired in the middle of a timesheet period.