Expense Rights Tab

Use the Expense Rights tab to specify rights in the Expense module for the selected functional role.

The Expense Rights tab is available if you are licensed for Deltek Expense.

Expense Report

Field	Description
Create	Select this check box to give users with this functional role the right to create an expense report or an expense authorization for their employees. If you are adding a new Functional Role Code, this check box is clear by default.  Selecting this check box also selects the View check box.
View	Select this check box to give users with this functional role the right to view employee expense reports and expense authorizations. If you are adding a new Functional Role Code, this check box is clear by default.
Modify	Select this check box to give users with this functional role the right to modify employee expense reports and expense authorizations. If you are adding a new Functional Role Code, this check box is clear by default. Selecting this check box also selects the View check box.
Adjust Ceiling Amounts	Select this check box to give users with this functional role the right to adjust ceiling amounts on employee expense reports and expense authorizations. If you are adding a new Functional Role Code, this check box is clear by default.
Approve	Select this check box to give users with this functional role the right to approve employee expense reports and expense authorizations. If you are adding a new Functional Role Code, this check box is clear by default.  Selecting this check box also selects the View check box.
Void	Select this check box to give users with this functional role the right to void employee expense reports and expense authorizations. If you are adding a new Functional Role Code, this check box is clear by default.  Selecting this check box also selects the View check box.
Record Attachments	Select this check box to give users with this functional role the right to record the receiving of attachments for employee expense reports. If you are adding a new Functional Role Code, this check box is clear by default. Selecting this check box also selects the View check box.
Image Attachments	Select this check box to give users with this functional role the right to import attachments. If you are adding a new functional role code, this check box is clear by default.
View Attachments	Select this check box to give users with this functional role the right to view attachments that were imported for the expense report or expense authorization. If you are adding a new functional role code, this check box is clear by default.
Allow Revisions without Status Change	Select this check box to allow users with this functional role to make changes in an employee expense report (or authorization) without changing that report's status. Administrators and supervisors can modify charge allocation information, reimbursement amounts, and other data without requiring employees to re-sign, or supervisors to re-approve, the expense report or authorization.

Expense Report Corrections

Field	Description
Expense Corrections	Select the type of corrections that can be made to processed expense reports by members of this Functional Role. Choose one of the following: Not Allowed Net Zero Only All Corrections Allowed If you select Net Zero, users with this Functional Role can only submit a corrected expense report where no change occurs to the Expense Incurred amount and therefore, the net reimbursement amount remains unchanged. Fields within Expense Report that affect the Expense Incurred amount are disabled in correcting expense reports. For a complete list of these fields, see Claimed Expenses in the Expense Report online help for information on the following: Car Rental Lodging Meals Other Transportation f you select All Corrections Allowed, users with this Functional Role can make unlimited corrections to previously submitted expense reports, including to any field that may change the Expense Incurred amount, and therefore, the net reimbursement amount.
Days Past Expense Report Date	Enter the number of days past the date of the original expense report members with this Functional Role can correct their processed expense reports. If you enter a value of 0, no time restrictions are applied to the correction period. Note: This field is disabled if Not Allowed is selected in the Expense Corrections field.
Active Charges Only	Select this check box to limit expense corrections to active charges only. If checked, employees with this Functional Role can only correct expense reports that contain Active charges. Note: This field is disabled if Not Allowed is selected in the Expense Corrections field.