Contents of the Create/Delete Intercompany Receivables Screen

Use the fields and options to configure the Create/Delete Intercompany Receivables screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field	Description
Parameter ID	Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY. When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.
Description	Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Journals

Field	Description
Option	Use this drop-down list to select the range of source journals to include in the Intercompany Receivable journal entry. Valid options are: All: Select this option to include all source journals. The Start and End fields are disabled for this option. This is the default. One: Select this option to include only one source journal and then enter that source journal in the Start field. The End field is disabled for this option. Range: Select this option to include a contiguous range of source journals. Enter the beginning source journal for the range in the Start field and enter the ending source journal of the range in the End field. From Beginning: Select this option to include a range of source journals that begins with the first of all the available source journals and ends with the source journal that you enter in the End field. The Start field is disabled for this option. To End: Select this option to include a range of source journals that begins with the source journal that you enter in the Start field and ends with the last of all the available source journals. The End field is disabled for this option.
Start/End	Enter, or click to select, the starting and/or ending source journals for the range of source journals to be included in the Intercompany Receivable journal entry. Depending on your selection in Option, one or both of these fields may be inactive. Source journals are the types of transactions that you posted in the period. Examples of system-defined journals are Accounts Payable, Adjusting Journal Entries, and Cash Disbursements. Not all journals are included in the Create/Delete Intercompany Receivables process. Some journals (for example, the Units Usage Journal, Billing Journal, and Project Transfer Journal) do not involve intercompany transactions and therefore are not included in the process. If you delete a journal entry, be sure to select the journals used to create the original journal entry. Note: To be included in the Create/Delete Intercompany Receivables process, journals must be designated open for that fiscal year and period. You can assign journals the Open status for a particular period on the Manage Accounting Periods screen.

Journal Sequence

Field	Description
Option	Use this drop-down list to select the range of journal sequences to include in the Create/Delete Intercompany Receivables process. Valid options are: All: Select this option to include all journal sequence numbers. The Start and End fields are disabled for this option. This is the default. One: Select this option to include only one journal sequence number and then enter that sequence number in the Start field. The End field is disabled for this option. Range: Select this option to include a contiguous range of journal sequence numbers. Enter the beginning journal sequence number for the range in the Start field and enter the ending journal sequence number of the range in the End field. From Beginning: Select this option to include a range of journal sequence numbers that begins with the first of all the available sequence numbers and ends with the sequence number that you enter in the End field. The Start field is disabled for this option. To End: Select this option to include a range of journal sequence numbers that begins with the sequence number that you enter in the Start field and ends with the last of all the available sequence numbers. The End field is disabled for this option. Each time you post transaction journals, the process is assigned a sequence number, such as 001, 002, and so on, to differentiate the postings within a source. If you want to create Intercompany Receivable journal entries for specific sources and posting sequences, use the posting journals for reference so that your selection is correct. When you delete a journal entry, be sure to select the journal sequences that were used to create the original journal entry.
Start/End	Enter the starting and/or ending journal sequence number for the range of sequence numbers to be included in the Create/Delete Intercompany Receivables process. Depending on your selection in Option, one or both of these fields may be inactive.

Period to Post

Field	Description
Fiscal Year	Enter, or click to select, the fiscal year for which you are calculating the journal entry. If you are deleting a journal entry, select the fiscal year in which the original entry was created.
Period	Enter, or click to select, the period for which you are calculating the journal entry. Because financial statements are generated only at the period level, a subperiod selection is not available. If you are deleting a journal entry, select the period in which the original entry was created.
Subperiod	This field displays 1 after you select a Fiscal Year and Period to signify that posting will be done to the first subperiod. However, if the Use Maximum Open Subperiod check box on the Configure General Ledger Settings is selected, and then you select a Fiscal Year and Period, this field displays the maximum subperiod that has an Intercompany Receivable (ICR) journal status of Open. If there is no subperiod that has an open ICR journal status, this field is blank. Note: See FAQs to know how Costpoint identifies the maximum subperiod.

Options

Select Process

Field	Description
Create	Select this option to create an Intercompany Receivable journal entry.
Delete	Select this option to delete an Intercompany Receivable journal entry.
Allow Out of Balance Entries	Select this check box to allow out-of-balance entries.

Process Intercompany Receivables

Click Process Intercompany Receivables on the Action menu to begin the creation or deletion process.

At the end of the process, Costpoint displays a message to confirm that it has generated the journal entry. That journal entry is numbered with the next sequential journal entry number. You can then print the journal entry from the Print Intercompany Receivable Edit Report screen.