Costpoint Online Help

Using the Help Search
Using the Help Search
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What are Asset Templates and how should they be used?

You can use asset templates, which are optional, to uniquely identify and create sets of default data. When you designate a template identifier in an Asset Master record, the system copies all the data from the template and automatically displays the same data in the Asset Master record, where it can be edited on a field-by-field basis. Asset template functionality provides the mechanism to import data from the Asset Template into an Asset Master record.

The primary role for the Asset Template is to reduce the amount of repetitive data entry in asset records that share common characteristics. Another important advantage lies in the ability to incorporate consistent descriptions and data across property records, thus minimizing the incidence of data errors and enhancing the quality of tracking and reporting functions within the system.

Because not all fields from an Asset Master record are appropriate for setting up default data, there are fewer fields available for default data entry in an Asset Template than in an Asset Master record. There are, however, over 120 standard template fields and a virtually unlimited number of user-defined fields in which you can enter default descriptive, purchase, location, account, book, government, and user-defined data. You can also incorporate asset template functionality during the autocreation process and take advantage of autocreated data already supplied from Costpoint Purchasing, Receiving, and/or Accounts Payable, while supplementing that data with default information required in Asset Master records but not available in those modules.