Contents of the Print Debit Memos Screen
Use the fields and options to configure the Print Debit Memos screen.
Identification
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.
Field | Description |
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Parameter ID |
Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY. When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults. |
Description |
Enter, or click to select, a parameter description of up to 30 alphanumeric characters. |
Selection Ranges
Use the fields in this group box to select the criteria for printing the debit memos.
Vendor Name
Use the fields in this group box to select the criteria for the range of vendors whose debit memos you want to print.
Field | Description |
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Option |
Use this drop-down list to select the range of vendor names to be included. Valid options are:
|
Start |
Enter, or click to select, the starting vendor name for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive. |
End |
Enter, or click to select, the ending vendor name for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive. |
DM Voucher
Use the fields in this group box to enter the selection criteria for the range of debit memo voucher numbers you want to print.
Field | Description |
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Option |
Use this drop-down list to select the range of debit memo voucher numbers to be included. Valid options are:
|
Start |
Enter, or click to select, the starting debit memo voucher number for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive. |
End |
Enter, or click to select, the ending debit memo voucher number for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive. |
DM Due Date
Use this drop-down list to specify the cutoff date to use in the selection criteria for the debit memos. Costpoint does not print any debit memo that has a due date beyond this date. If you leave this date blank, the due date is not part of the selection criteria.
Field | Description |
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Option |
Use this drop-down list to select the range of dates to be included. Valid options are:
|
Start |
Enter, or click to select, the starting date for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive. |
End |
Enter, or click to select, the ending date for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive. |
Options
Field | Description |
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Print Proj/Acct/Org Detail |
Select this check box to print detail information of the project, account, and organization on the debit memo. If you leave this check box cleared, project, account, and organization detail does not print. This field defaults as checked. |
Print Previously Printed Debit Memos |
Select this check box to include previously printed debit memos in this print run, provided they are within the selection criteria. If you leave this check box cleared, only debit memos not previously printed are included. |