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Setting Up Discounts

You can set up seven discount methods on the Manage Revenue Information screen.

They include PLC discounts, account discounts, account discounts w/burden, aggregate volume by customer, aggregate volume by customer w/burden, aggregate volume by project, and aggregate volume by project w/burden.

Each has additional setups that must occur to ensure calculation.

  1. PLC Discounts: You can establish a company-wide PLC discount percentage on the Billing Rates subtask of the Manage Project Labor Categories (PLC) screen. After you select PLC discounts, you can also enter a discount percentage in the project specific PLC rates screens: Link Project Labor Category Rates to Projects screen and the Link PLC Rates to Employee/Vendor screen.

    Discount Defaults: If you elect to use PLC discounts, certain discount default fields become available on the Other Info subtask of the Manage Project Billing Information screen. Using these fields, you can link a T&M project that has been established on the Link Project Labor Category Rates to Projects screen to the project you are setting up. When you save the record, Costpoint copies the Link Project Labor Categories to Projects screen and the Link Project Labor Category Rates to Projects screen using the T&M Project and discount percentage entered.  

  2. Account Discounts: If you decide to use account discounts, you must specify the discount percentage by account or account range on the Manage Account Discounts screen. In this screen, you can establish account discount percentages by account range and enter summary level accounts. You can enter account discounts at multiple levels of the project. However, the account discount percent record that resides closest to the transaction level project is used, if possible. If there are transaction accounts that have no rows at this level, Costpoint checks for account discount records at each level of the project (up to the revenue level project) until a record is found that contains the account. If no record is found, no discount is applied to the account.
  3. Account Discounts w/Burden: This discount method is identical to the Account Discount method, except that, when discounts are computed, any burdens associated with the account are included before the discount is computed. For example, if there is a labor charge of $1,000, a burden of $250, and a discount of 3%, the computed discount is $37.5 ((1,000+250)*.03).
  4. Aggregate Volume by Customer: This method gives you an opportunity to give discounts to customers based on sales volume (total funded value) and limit the accounts that receive the discount. If you decide to use this discount method, you must have accurate contract funded values on the Manage Modifications screen, select the Include in Aggregate Volume check box on the Manage Government Contract Information screen, and complete the Customer field on the Details tab of the Manage Project User Flow. You also need to specify the discount percentage on the Manage Customer Volume Discounts screen and determine which accounts receive the discount.  

    If you use this method, Costpoint sums the total funded value for all projects where the Include in Aggregate Volume check box is selected and that have the same customer in the Customer field on the Details tab of the Manage Project User Flow. The resulting funded value is compared to the rows on the Manage Customer Volume Discounts screen to find the row where the resultant value is between the starting and ending sales volume. The discount percentage on that row is applied to accounts on the Accounts subtask.

  5. Aggregate Volume by Customer w/Burden: This discount method is identical to the Aggregate Volume by Customer method except that, when discounts are computed, any burdens associated the account are included before the discount is computed.  
  6. Aggregate Volume by Project: This method gives you an opportunity to give discounts to customers based on sales volume (total funded value), limit the accounts that receive the discount, and set project specific discount rates. If you decide to use this discount method, you must have accurate contract funded values on the Manage Modifications screen, select the Include in Aggregate Volume check box on the Government Contract subtask of the Project User Flow, and complete the Customer field on the Details tab of the Manage Project User Flow. You must also specify the discount percentage on the Manage Project Volume Discounts screen and determine which accounts receive the discount.  

    The calculation for this discount method is identical to the Aggregate Volume by Customer method except the discounts are held by project, rather than by customer. This allows you to aggregate the sales volume by customer but give specific discounts by project. You can enter aggregate project volume discounts at multiple levels of the project. However, the discount record that resides closest to the transaction level project is used, if possible. If there are transaction accounts within the invoice that are not included on the Accounts subtask at this level, Costpoint checks for discount records at each level of the project (up to the invoice level project) until a record is found that contains the account. If no record is found, no discount is applied to the account.

  7. Aggregate Volume by Project w/Burden: This discount method is identical to the Aggregate Volume by Project method except that, when discounts are computed, any burdens associated the account are included before the discount is computed.