Contents of the True-Up Leave History Table To Last Reconciliation Screen

Use the fields and options to configure the True-Up History Table to Last Reconciliation screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field	Description
Parameter ID	Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY. When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.
Description	Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use this group box to specify a leave cycle and a leave period end date.

Leave Cycle

Field	Description
Option	This field always displays One. You can only select one leave cycle.
Start	Enter, or click to select, the leave cycle that you want to process. Leave History records will be created to true-up the specified leave cycle to the general ledger. When you select a leave cycle, the Leave Period End Date field displays the end date of the leave cycle's open leave period.
Leave Period End Date	Enter, or click to select, the end date of the leave period where the last reconciliation of leave balances occurred. Warning: This date is extremely important. It will be assumed that the general ledger leave liability will match with the employees’ hourly rates as of the specified leave period end date.

Options

Field

Description

Include terminated employees

Select this check box to include in the process the terminated employees that have Employee Leave records in the current leave year. If you select this check box, adjustment records will be inserted into the Employee Leave History table so that the functional amount and transactional amounts for employees terminated within the current leave year will reflect their current hourly rate. If you do not select this check box, then it will be assumed that terminated employees were not included in your last reconciliation and transaction and functional amounts do not need to be adjusted for those employees.

Last Reconciliation Based on

This application populates existing Leave Beginning Balance and Employee Leave History records for the open leave year with a Transaction Currency code. Use these options to indicate what currency was used as basis for the last leave reconciliation.

The type of currency selected here will be used to populate the Transaction Currency field in existing Leave Beginning Balance and Employee Leave History records.

Field	Description
Functional Currency	Select this option if the last leave reconciliation was based on functional currency.
Employee Currency	Select this option if the last leave reconciliation was based on the employee's currency.