Contents of the Manage Billing History Screen

Use the fields and options to configure the Manage Billing History screen.

Identification

Field	Description
Project	Enter, or click to select, the project to which the billing was posted. This project must be set up on the Manage Project Billing Information screen as a project number for posting. The project description displays to the right. If you need to manually initialize this screen, enter in this field the level of the project where you need cumulative information. For example, if you only need cumulative billed information at the top level of the bill, all cumulative data can be summarized and entered at the top level of the project. If you need cumulative information at the detail level of the bill, you must enter the cumulative information at the detail level of the bill.
Line Type	Use the drop-down list to select the correct billing line type for this bill. The line type is used to determine how costs are presented on a bill. Valid options are: Cost Hours Units Travel
Trans Type	Select the correct transaction type. The transaction type identifies the purpose of the costs billed. Depending on your selection, certain fields are available for entry. If you modify the Trans Type after you have entered data in fields below, your entries may be cleared from fields if those fields are no longer valid for the selected Trans Type. Valid options are: Burden: This type shows burden on allowed cost. Cost: This type is used for billing transactions based on incurred cost. Fee: This type shows fee on incurred cost and burden. Hours: This type is used for billing transactions based on loaded labor rates (T&M). Retainage: This type shows retainage or withholding on a bill. Units: This type is used for billing transactions based on CLIN, item, revision #, and quantity. Cost of Money: This type shows cost of money amounts, when applicable. Fee on Hours: This type shows fee based on hours incurred. Over Fee Ceiling: This type shows amounts in excess of the fee ceiling. Over Cost Ceiling: This type shows amounts in excess of the cost ceiling. Over Tot Ceiling: This type shows amounts in excess of the total ceiling for a given project/task. Schedule: This type is used for billing scheduled amounts entered on the Schedule subtask of the Manage Project Billing Information screen. Fee on Labor: This type shows fee on incurred labor costs. Tax: This type shows billed tax amounts. Labor Discount: This type applies a labor discount. Non-Labor Discount: This type applies a non-labor discount. Withhold: This type is used for withholding. Withhold Release: This type is used for a withholding release.
Account	Enter, or click to select, the account you want to charge. When you save the transaction, Costpoint verifies that this account is not a summary account and that the account was set up as a project-required account. Even though a transaction such as fee or burden does not specifically have an account/organization assigned to it, you must still enter an account/organization for all transaction types. Either assign fee and burden to each individual cost element, if you are calculating these items based on individual cost elements, or enter total fee and burden against a single cost element, if you do not need to store fee and burden separately for each cost element. Which approach you take depends on how you structure your billing for this project. Costpoint uses the transaction type to determine how to present the amount on the bill.
Organization	Enter, or click to select, the organization you want to charge. When you save the transaction, Costpoint verifies that the organization is valid for use with the account selected. If organizations are restricted to specific projects, Costpoint also verifies that the organization selected is authorized to charge this project. Even though a transaction such as fee or burden does not specifically have an account/organization assigned to it, you must still enter an account/organization for all transaction types. Either assign fee and burden to each individual cost element, if you are calculating these items based on individual cost elements, or enter total fee and burden against a single cost element, if you do not need to store fee and burden separately for each cost element. Which approach you take depends on how your billing for this project is structured.

Hours

Use this group box to enter summary hours billed, by employee, vendor, or vendor employee. You also enter the GLC and PLC associated with the hours. You can enter data into this group box only if you selected a Trans Type of Hours, Cost, Fee, or Fee on Hours. If you do not need to show a cumulative report by employee, vendor, or vendor employee, you can enter the summary PLC and GLC information in a single employee, vendor or vendor employee.

Field	Description
Hours Billed	Enter the total hours billed for the employee or vendor and PLC selected.
Hourly Rate	Enter the hourly billing rate for the employee or vendor and PLC selected. If the billing rate for this PLC has changed, you may want to enter multiple summary records for hours billed at each billing rate.
Rate Before Discount	This editable field displays the rate before discount. If you are not using PLC billing discounts, as selected in the Discount Method field on the Manage Project Billing Information screen or the Manage Revenue Information screen, this field is hidden.
ID Type	Select the ID Type. Valid options are: Employee Vendor Vendor Employee None
Employee	If you have selected an ID Type of Employee, enter, or click to select, the employee ID.
Vendor	If you have selected an ID Type of Vendor, enter, or click select, the vendor ID.
Vendor Employee	If you have selected an ID Type of Vendor Employee, enter, or click to select, the vendor employee ID.
Name	This field displays the name of the employee or vendor selected.
GLC	Enter, or click to select, the GLC to be identified with the hours. The description of the GLC displays to the right of this field.
PLC	Enter, or click to select, the PLC to be identified with the hours. If an employee has charged to multiple PLCs, a summary record for each employee or vendor/PLC combination should be entered. The description of the PLC displays to the right of the field.

Units

Use this group box to record summary units billed by CLIN, item, and revision number. You can enter data in this group box only if you have selected a Trans Type of Units.

Field	Description
Quantity Billed	Enter the total number of units billed.
Unit Price	Enter the price per unit of the units billed. If the price per unit has changed for a specific item, you should summarize data by CLIN, by item and revision number, and by unit price. Therefore, multiple summary records may be required for a given item and revision number billed to the selected CLIN.
CLIN	Enter, or click to select, the CLIN of the units billed.
Catalog	Enter, or click to select, the appropriate price catalog for the units billed. The name of the catalog is displayed below.
Name	This non-editable field displays the catalog name.
Item	Enter, or click to select, the item number of the units billed. The item description displays in the Item or Schedule Description group box.
Item Rev	Enter, or click to select, the revision number of the item number. The item description displays in the Item or Schedule Description group box.
Tax Code	Enter, or click to select, the tax code used on the bill.
Item or Schedule Description	The Item description defaults into this field when you make an entry in the Item and/or Item Rev field(s).

Burden

Use this group box to record burden amounts billed by pool and by fiscal year. You can enter data into this group box only if a Trans Type of Burden has been selected.

Field	Description
Fiscal Year	Select the fiscal year the burden amounts were billed.
Pool	Select the pool number of the burden amounts billed.

Other Amounts

Field	Description
Functional Currency	This field displays the functional currency used to bill this project.
Bill Currency	Enter the code for the currency used to bill this project. Note: The following columns display the bill amounts in your company's functional currency on the left and your billing currency on the right. These fields are editable for entry of cumulative-to-date figures only.
Amount Billed	The number displayed in this field varies depending on the Trans Type selected. If a Trans Type of Burden, Cost, or Fee is selected, enter a total amount billed in this field. If a Trans Type of Hours is selected, Costpoint multiplies the Hours Billed by the Hourly Rate and displays the total in this field. If a Trans Type of Units is selected, Costpoint multiplies the Quantity Billed by the Unit Price and displays the total in this field.
Retainage Amount	You can enter data into this field only if a Trans Type of Retainage is selected. Enter the retainage amount (or amount withheld) for this bill.
Withholding Amount	Enter the withholding amount for the billing in both the functional and billing currencies. You can enter data into this field only if a Trans Type of Withhold is selected. Costpoint does not validate any amounts entered for the Withholding Amount  with respect to the percentages set up for any withholding codes. However, it does ensure that the billing project ID that applies to the entered project ID has the Subject to Withholding check box selected on the Global Withholding subtask of the Manage Project Billing Information screen, and does not allow data to be entered for those amounts if the project is not subject to withholding.
Withholding Release Amt	Enter the withholding release amount for the billing in both the functional and billing currencies. You can enter data into this field only if a Trans Type of Withhold Release is selected. Costpoint does not validate any amounts entered for the Withholding Release Amt with respect to the percentages set up for any withholding codes. However, it does ensure that the billing project ID that applies to the entered project ID has the Subject to Withholding check box selected on the Global Withholding subtask of the Manage Project Billing Information screen, and does not allow data to be entered for those amounts if the project is not subject to withholding. Warning: Modifying existing amounts or adding records in this screen for bills posted in Costpoint could result in incorrect withholding release calculations on a future bill, or incorrect ITD amounts for withholding and/or withholding release.
Tax Amount	You can enter data into this field only if you select a Tax Trans Type. Enter the tax amount for this bill. Costpoint automatically updates this field when you post bills that contain a tax amount.
Over Fee Ceiling Amt	You can enter data into this field only if a Trans Type of Over Fee Ceiling is selected. Enter the amount by which the fee on this invoice must be reduced to keep the total fee below the fee ceiling.
Over Cost Ceiling Amt	You can enter data into this field only if a Trans Type of Over Cost Ceiling is selected. Enter the amount by which the cost on this invoice must be reduced to keep the total cost below the cost ceiling.
Over Total Ceiling Amt	You can enter data into this field only if a Trans Type of Over Tot Ceiling is selected. Enter the amount by which the total invoice must be reduced to keep the total amount invoiced below the total project ceiling.
Discount Amount	You can enter data into this field only if a Trans Type of Labor Discount or Non-Labor Discount is selected. Enter the amount of the discount you want to withhold from this invoice.