Costpoint Online Help

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Contents of the Manage Project Bill Summary Screen

Use the fields and options to configure the Manage Project Bill Summary screen.

Project

Field	Description
Project	Enter, or click to select, the valid project for which you want to initialize data. The level of the project entered must be the same level at which you are calculating the billing. The project name displays in the field to the right.

Total Details

Use this block to view the totals for the project selected.

Field	Description
Totals	These non-editable fields display the totals of the Delivery Amount, Billed Amount, and Retained Amount columns. To modify the totals, you must modify the individual column amounts.

Table Window

Field	Description
Fiscal Year	Enter, or click to select, the fiscal year for the billing amount to be entered. The fiscal year entered must exist in the Manage Fiscal Years screen. The posting processes use the fiscal year to which the bill was posted to update this screen.
Period	Enter, or click to select, the period for the billing amount to be entered. The period entered must exist on the Manage Accounting Periods screen. The posting processes use the period to which the bill was posted to update this screen.
Subperiod	Enter, or click to select, the subperiod for the billing amount to be entered. The subperiod entered must exist on the Manage Subperiods screen. The posting processes use the subperiod to which the bill was posted to update this screen.
Delivery Amount	Enter the total shipment value of delivery invoices. This column is used only for projects that bill using form 1443, Contractor's Request for Progress Payment. It is updated by Delivery invoice postings from the Post Project Product Bills screen and DD250 invoice postings from Costpoint Sales Order Entry.
Billed Amount	Enter the total amount that has been billed less sales tax or other charges. This is the total of all invoices after any retainage or other withholding has been subtracted. Do not include sales tax or other charges in the amount entered in this field. The posting processes use the total amount billed less any tax or other charges.
Retained Amount	Enter the amount that has been retained. This includes retentions on both the fee and the total invoice. Normally, the amount entered is a positive number. For example: Total Invoice $7,000 Amount Retained 1,000 = Amount Billed $6,000 If you are entering a line for a project that bills using progress payments, do not use this field. The posting processes updates this field with the amount retained on each bill when it is posted.
Withholding Amount	This column displays the withholding amount, in functional currency, for all standard bills posted (or any amounts that have been manually initialized or edited in Costpoint) in the specified fiscal year, period, and subperiod for this project. This amount is updated by the Post Standard Bills application and can be modified here. Do not include any positive amount entered here in the Amount Billed column (similar to retainage). Warning: Modifying existing amounts on this screen for bills posted in Costpoint could result in incorrect withholding information on reports, or incorrect calculation of revenue when the Equal to Billing Before Retainage (ETBBR) revenue formula is used.
Withholding Release Amount	This column displays the withholding amount released, in functional currency, for all standard bills posted (or any amounts that have been manually initialized or edited in Costpoint) in the specified fiscal year, period, and subperiod for this project. This amount is updated by the Post Standard Bills application and can be modified here. Include any positive amount entered here in the Amount Billed column. Warning: Modifying existing amounts on this screen for bills posted in Costpoint could result in incorrect withholding information on reports, or incorrect calculation of revenue when the Equal to Billing Before Retainage (ETBBR) revenue formula is used.

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Contents of the Manage Project Bill Summary Screen

Use the fields and options to configure the Manage Project Bill Summary screen.

Project

Field	Description
Project	Enter, or click to select, the valid project for which you want to initialize data. The level of the project entered must be the same level at which you are calculating the billing. The project name displays in the field to the right.

Total Details

Use this block to view the totals for the project selected.

Field	Description
Totals	These non-editable fields display the totals of the Delivery Amount, Billed Amount, and Retained Amount columns. To modify the totals, you must modify the individual column amounts.

Table Window

Field	Description
Fiscal Year	Enter, or click to select, the fiscal year for the billing amount to be entered. The fiscal year entered must exist in the Manage Fiscal Years screen. The posting processes use the fiscal year to which the bill was posted to update this screen.
Period	Enter, or click to select, the period for the billing amount to be entered. The period entered must exist on the Manage Accounting Periods screen. The posting processes use the period to which the bill was posted to update this screen.
Subperiod	Enter, or click to select, the subperiod for the billing amount to be entered. The subperiod entered must exist on the Manage Subperiods screen. The posting processes use the subperiod to which the bill was posted to update this screen.
Delivery Amount	Enter the total shipment value of delivery invoices. This column is used only for projects that bill using form 1443, Contractor's Request for Progress Payment. It is updated by Delivery invoice postings from the Post Project Product Bills screen and DD250 invoice postings from Costpoint Sales Order Entry.
Billed Amount	Enter the total amount that has been billed less sales tax or other charges. This is the total of all invoices after any retainage or other withholding has been subtracted. Do not include sales tax or other charges in the amount entered in this field. The posting processes use the total amount billed less any tax or other charges.
Retained Amount	Enter the amount that has been retained. This includes retentions on both the fee and the total invoice. Normally, the amount entered is a positive number. For example: Total Invoice $7,000 Amount Retained 1,000 = Amount Billed $6,000 If you are entering a line for a project that bills using progress payments, do not use this field. The posting processes updates this field with the amount retained on each bill when it is posted.
Withholding Amount	This column displays the withholding amount, in functional currency, for all standard bills posted (or any amounts that have been manually initialized or edited in Costpoint) in the specified fiscal year, period, and subperiod for this project. This amount is updated by the Post Standard Bills application and can be modified here. Do not include any positive amount entered here in the Amount Billed column (similar to retainage). Warning: Modifying existing amounts on this screen for bills posted in Costpoint could result in incorrect withholding information on reports, or incorrect calculation of revenue when the Equal to Billing Before Retainage (ETBBR) revenue formula is used.
Withholding Release Amount	This column displays the withholding amount released, in functional currency, for all standard bills posted (or any amounts that have been manually initialized or edited in Costpoint) in the specified fiscal year, period, and subperiod for this project. This amount is updated by the Post Standard Bills application and can be modified here. Include any positive amount entered here in the Amount Billed column. Warning: Modifying existing amounts on this screen for bills posted in Costpoint could result in incorrect withholding information on reports, or incorrect calculation of revenue when the Equal to Billing Before Retainage (ETBBR) revenue formula is used.