Contents of the Update Cash Accounts Screen

Use the fields and options to configure the Update Cash Accounts screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field	Description
Parameter ID	Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY. When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.
Description	Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

In this group box, enter the criteria to select a bank and the accounting period for which the cash accounts are updated.

Field	Description
Bank Abbrev	Enter a bank abbreviation or click to select a bank abbreviation from the drop-down list. The cash accounts linked with this bank are added to the table (if they do not already exist) when you run the update process. The bank abbreviation description displays in the field to the right.

Time Periods

In this row, specify the accounting period for which to run the Update Cash Accounts process.

Field	Description
Option	From the drop-down list, select the range type to use to select the accounting period. The options are: All: Select this option to update cash accounts for all periods within one fiscal year. The Start Period and End Period fields are disabled for this option. One: Select this option to update cash accounts for one period within a fiscal year. Then, enter the fiscal year and the start period. The End Period field is disabled for this option. Range: Select this option to update cash accounts for a contiguous range of periods within one fiscal year. Then, enter the fiscal year, start period, and end period. From Beginning: Select this option to create a range of periods for one fiscal year that starts from the beginning of all available periods and ends with the period that you enter in the End Period field. The Start Period field is disabled for this option. To End: Select this option to create a range of periods for one fiscal year that starts with the period that you enter in the Start Period field and ends with the last period of all the available periods. The End Period field is disabled for this option.
Fiscal Year	Enter the fiscal year of the period or periods for which you are updating cash accounts. You can click to select a fiscal year from a list.
Start Period	Enter the starting accounting period for which you are updating cash accounts. You can click to select a period from a list. This field is available only when you select One, Range, or To End in the Option field.
End Period	Enter the ending accounting period for which you are updating cash accounts. You can click to select a period from a list. This field is available only when you select Range or From Beginning in the Option field.

Options

Update Cash Accounts From

Use this required group box to choose which transactions with which to update cash accounts. You cannot update cash accounts unless you select at least one transaction type.

For companies that use a combined bank account for both payroll and non-payroll activities, the same cash accounts are used for Accounts Payable, Cash Receipts, and Payroll transactions. Select one, two, or three check boxes for the update process.

Field	Description
Accounts Payable Transactions	Select this check box to update the cash accounts from the Accounts Payable transactions. When you select this check box, the process reads records from the Vendor Check table that qualify for the timing parameters specified. The process then writes each new cash account/organization combination to the Bank G/L Cash Accounts table if it does not already exist there.
Payroll Transactions	Select this check box to update the cash accounts from Payroll transactions. When you select this check box, the process reads records from the Employee Earnings table that qualify for the timing parameters specified. The process then writes each new cash account/organization combination to the Bank G/L Cash Accounts table if it does not already exist there.
Cash Receipts Transactions	Select this check box to update the cash accounts from Cash Receipts (A/R) transactions. When you select this check box, the process reads records from the Cash Receipt Transactions History table that qualify for the timing parameters specified. The process then writes each new cash account/organization combination to the Bank G/L Cash Accounts table if it does not already exist there.
Execute Update Cash Accounts	Click to initiate the update cash accounts processing. After you update cash accounts, you can view the updated accounts on the View Cash Accounts subtask of the Manage Company Bank Accounts screen.