Contents of the Manage Asset Transactions Screen

Use the fields and options to configure the Manage Asset Maintenance Transactions screen.

Table Window

In this table window, you can enter, edit, delete or view maintenance data for asset records based on your Query selection parameters.

In most cases, the data on this screen have been system-populated from template data entered on the Create Asset Maintenance Transactions screen. In some instances, however, you may have entered or edited data manually on this screen after you execute the Create Asset Maintenance Transactions process.

When you have entered, edited, and/or reviewed the data on this screen, you can run the process from the Create Asset Maintenance Information screen, which moves data from this table into the Manage Asset Maintenance Information screen on an asset-by-asset basis.

Field	Description
Date	Edit, enter, or click to select, the date associated with the inventory record in this field. You can enter multiple rows of data associated with the same date, because the system records a line sequence number "behind-the-scenes". The date you entered in the template on the Create Asset Maintenance Transactions screen automatically displays as the default date for this "temporary" asset maintenance record. This field is required, so you cannot delete this data for the row. You can, however, delete the entire row if you choose. If you delete the entire row, the data from the row will not be moved to the Manage Asset Maintenance Information screen when you run the final process from the Create Asset Maintenance Information screen. The final process moves data from this table window into the Manage Asset Maintenance Information screen on an asset-by-asset basis, and deletes the data from this screen.
Asset No	The asset number that was included in the selection parameters for the process run from the Create Asset Maintenance Transactions screen automatically displays for this "temporary" asset maintenance record. To change the asset number or to enter a new row in the table window, enter, or click to select, the desired asset number to be associated with the maintenance record. Because this two-part key field entry is validated, you must also enter the associated Item No and have already added the record on the Manage Asset Master Information screen. This field is required, so you cannot delete this data for the row. You can, however, delete the entire row if you choose. If you delete the entire row, the data from the row will not be moved to the Manage Asset Maintenance Information screen when you run the final process from the Create Asset Maintenance Information screen. The final process moves data from this table window into the Manage Asset Maintenance Information screen on an asset-by-asset basis, and deletes the data from this screen.
Item No	The item number that was included in the selection parameters for the process run from the Create Asset Maintenance Transactions screen automatically displays for this "temporary" asset maintenance record. To change the item number or to enter a new row in the table window, enter, or click to select, the desired item number to be associated with the maintenance record. Because this two-part key field entry is validated, you must also enter the associated Asset No and have already added the record on the Manage Asset Master Information screen. This field is required, so you cannot delete this data for the row. You can, however, delete the entire row if you choose. If you delete the entire row, the data from the row will not be moved to the Manage Asset Maintenance Information screen when you run the final process from the Create Asset Maintenance Information screen. The final process moves data from this table window into the Manage Asset Maintenance Information screen on an asset-by-asset basis, and deletes the data from this screen.
Short Description	This field is not available for user entry. The system automatically displays the (optional) short description from the Asset Master record, as applicable, from the Manage Asset Master Information screen in this field. You may alternately have made edits to the short description on the Manage Asset Description Information screen and/or on the Manage Asset Master Global Changes screen, subject to security and configuration constraints. If you did not establish a short description for this record, this field will be blank.
Maint1 (or your label)	If you designated a label for the first field in the Maintenance Labels group box of the Manage Tracking Field Labels screen, your label description displays. It is not a system requirement that you establish a label for this field. If you did not set up a label for this field, the system automatically displays Maint1 as the label for this column in the table window. The data you entered for this field in the template on the Create Asset Maintenance Transactions screen automatically displays as default data for this field in this temporary asset maintenance record. To change the data or to enter new data for this field, enter a value in this optional field to specify the desired information to be associated with the maintenance record. You can also delete the data in this field if needed, as it is neither required nor validated. You can also choose to delete the entire row if you choose. If you delete the entire row, the data from the row will not be moved to the Manage Asset Maintenance Information screen when you run the final process from the Create Asset Maintenance Information screen. The final process moves data from this table window into the Manage Asset Maintenance Information screen on an asset-by-asset basis, and deletes the data from this screen. Note: You can use this user-defined field independently from each of the other eight maintenance data fields.
Maint2 to Maint8 (or your labels)	Please refer to the documentation for the Maint1 (or your label) field.
Maint Amt (or your label)	The first eight user-defined fields on this screen are designated as text-only entries. This field is designated as a numeric field for the purpose of recording and accumulating maintenance costs. Note: You can use this user-defined field independently from each of the other eight maintenance data fields. If you designated a label for the first field in the Maintenance Labels group box of the Manage Tracking Field Labels screen, your label description displays. It is not a system requirement that you establish a label for this field. If you did not set up a label for this field, the system automatically displays Maint1 as the label for this column in the table window. For new records, enter a numeric value in this field. For existing records, you can edit data that displays in this field, delete existing data, or add new data to a blank field.