Manage Payroll Records

Use this screen to maintain the Employee Payroll table, which stores the current amounts related to employee earnings, labor costs, workers' compensation, deductions, and contributions.

Records can be added in insert mode, or existing records can be modified by selecting the record to be changed with .

This table is populated after you have computed payroll. You can modify or view gross pay, tax withholdings, pay types, deductions, contribution amounts, and net pay relating to each employee's check. Another primary use of this table is to add records for paychecks that are issued manually.

When you review records in this table, your payroll variance can be determined and corrected. The payroll variance is the difference between the labor cost charged on each employee's timesheet and the actual gross amount that will be paid to each employee in his or her paycheck. Also, if you are using union functionality, you must compute payroll; do not enter information manually into this screen because you cannot save the information you enter. If you are using SUTA reciprocity, all SUTA eligible wages for employees are applied towards the SUTA limit in each state.

You usually run this screen after computing payroll and before printing or writing paychecks. Edit the Employee Payroll table after you have obtained and reviewed the Payroll Edit Report for the timesheets you just processed.

You can compute and report multi-state withholding taxes, based on the tax regulations specific to each state.

This screen has two tabs:

• Payroll Edit: Use this tab to maintain the Employee Payroll table.
• Employee Accrual: Use the Employee Accrual tab to manage employer's liability for federal unemployment taxes and FICA taxes.
• Paystub Information: Use this tab to view information that was included on the paystub or which was in effect when it was printed.
• Employee Tax Setup: Use this tab to view the payroll-related tax information of the selected employee.