Costpoint Online Help

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Manage Timesheets

Use the Manage Timesheets screen to enter and edit labor cost and timesheet-related data for individual employees.

The timesheet is important because it is the only source of labor entered into Costpoint. The labor accounts that the employee charges on the timesheet are posted through Labor Distribution to the General Ledger (the Post Labor screen).

Use this screen to enter summary timesheet data representing several days or a complete timesheet period. You can also use this screen to enter daily timesheet data. In this case, you enter one day per timesheet page, using the timesheet date to specify the day being entered. If entering several days of timesheet data (summary), you normally enter the last day for the period being entered as the timesheet date.

Costpoint provides a number of options for the treatment of overtime. The options offered depend on several factors, such as whether the overtime is compensated or uncompensated. For example, using the Auto Adj feature, you can adjust the employees' timesheet labor cost to the amount that they are paid (as is the case with uncompensated overtime). You can do this on an individual timesheet basis or for all timesheets being entered.

You can handle compensated overtime in a variety of ways. You can charge overtime on a line-by-line basis on the timesheet using pay types that are designated as overtime pay types. You can charge all the hours worked to regular pay types, and use the Recast Overtime Premium to Timesheet Lines screen to charge overtime pay types on a line-by-line basis and have the premium portion charged to a different timesheet line on a "batch" basis. Set up and use the Recast Overtime Premium to Timesheet Lines screen to create new timesheet lines that back out, and charge to a different timesheet line the premium portion of the overtime charged on the timesheet. This can be useful for projects that do not allow overtime premium charges.

The calculation of overtime hours is controlled by one of two screens, the Manage Overtime Rules by State and the Manage Overtime Rules by Location. These tables specify whether overtime hours are to be based upon the number of hours worked in a day or the number of hours worked in a week. Daily timesheets are required for accurate calculations if the state or location overtime rule specifies that overtime hours are based upon the number of hours worked in a day.

Labor only timesheets can calculate labor costs based on the reference date of the Regular timesheet, if the Use Ref Date in Correcting and Labor Only TS check box is selected on the Configure Labor Settings screen.

Not all of the fields in this screen are required. You can rearrange the table window columns to present the columns in the order that is most useful to you.

You can enter timesheets on a daily, weekly, bi-weekly, semi-monthly, or monthly basis.

Multi-state functionality has been added to a number of applications. This functionality enables the proper calculation of withholdings for employee who work in multiple states during a single pay period. This application contains new defaults and validations for withholdings, if the employee's pay cycle is associated with multi-state withholdings.

This screen contains two tabs:

  • Timesheet Header
  • Entry Information