Costpoint Online Help

Using the Help Search
Using the Help Search
  • Phrase:Returns all topics that contain the exact phrase in the search criteria. Use quotation marks around the phrase.
    Ex."system administration"
  • And:Returns all topics that contain all the words in the search criteria, in any combination. Insert a plus sign between all words in the search criteria.
    Ex.system + administration
  • Or:Returns all topics with any combination of words in the search criteria. This is the default.
    Ex.system administration
For more information:Searching Online Help

Contents of the W-2s Screen

Use the fields and options to configure the W-2s screen.

W2s

On the Manage Taxable Entity Settings screen, your company administrator will set up the range of years of W-2 information that you can access in the W-2s screen.

Note: The system displays a message if the system does not locate any W-2 records.
Field Description
Payroll Year/Company From the drop-down list, select the payroll year/company of the W-2.
Print W-2 Data Click this button to print the selected W-2 data.
a - Employee's social security number

This field displays the employee's social security number. This non-editable field defaults from the Manage Employee Information screen.

b - Employer's identification number (EIN)

This field displays the Employer Federal ID Number. This non-editable field defaults from the Configure Company Information screen.

c - Employer's name, address and ZIP code This group box displays the employer's name, address, and zip code. These non-editable fields default from the Configure Company Information screen.
d - Control number This field displays the control number which uniquely identifies the W-2 in the company's records.
e & f - Employee's name, address and ZIP code This group box displays the employee's name, address, and ZIP code.
1 Wages, Tips, other Compensation

This field displays the sum of all Federal Taxable amounts from the Manage Employee Earnings History screen.

All deferred compensation amounts (Codes D-H in Box 13) and other Federal exempt pay types and/or deductions are subtracted from gross wages to arrive at this amount. Employer contributions to 401(k) are not part of the calculation.

2 Federal Income Tax Withheld

This field displays the sum of all Federal Withheld amounts from the Taxes Withheld Project Distribution subtask of the Manage Employee Earnings History screen.

3 Social Security Wages

This field displays the sum of all Social Security Taxable amounts from the Manage Employee Earnings History screen.

All social security exempt pay types and/or deductions are subtracted from gross wages to arrive at this amount.

4 Social Security Tax Withheld

This field displays the sum of all Social Security Withheld amounts from the Manage Employee Earnings History screen.

5 Medicare Wages & Tips

This field displays the sum of all Medicare Taxable amounts from the Manage Employee Earnings History screen.

6 Medicare Tax Withheld

This field displays the sum of all Medicare Withheld amounts from the Manage Employee Earnings History screen.

7 Social Security Tips

This field displays the amount entered for social security tips if applicable.

8 Allocated Tips

This field displays the amount entered for allocated tips if applicable.

9

This field displays the sum of all Advance EIC amounts from the Manage Employee Earnings History screen.

10 Dependent Care Benefits

The amount shown here is the total amount of withholding, from the Deductions subtask of the Manage Employee Earnings History screen, for the deduction code that you have identified as a Dependent Care deduction on the Manage Deductions screen.

11 Nonqualified Plans

The amount shown here is the total amount, from the Pay Types subtask of the Manage Employee Earnings History screen, for the pay type that you have associated with this box on the Configure Pay Type Taxability screen.

13

This section displays the following check boxes:

  • Statutory employee: This check box indicates if you are a statutory employees that are subject to Social Security and Medicare taxes but not to federal income tax withholding.
  • Retirement Plan: This check box indicates if you are an active participant in a qualified pension, profit-sharing, or stock-bonus plan under IRC 401(a), including 401(k) plans; in a 403(a), 403(b), 408(k), 408(p), or 501(c)(18) plan; or in a government retirement plan other than a 457 plan. If the Retirement Plan Covered check box is selected for the employee on the Manage Employee Taxes screen, this check box is automatically selected when you create the W-2s.
  • Third-party Sick Pay: This check box indicates if you are a third-party sick-pay payer filing form W-2 for an insured employee.
12

W-2 Code

This box displays additional W-2 codes and corresponding amounts assigned to the employee record.

Field Description
12 Code This field displays additional W-2 codes.
12 Amount This field displays the corresponding amount for the W-2 code.

W-2 Box 14

When creating the W-2 table, the actual amounts that are associated with each line are determined by which deduction codes or local taxes are assigned to Lines 1 - 5 in the W2 Box 14 Usage drop-down list from the following locations:

  • For Deductions, the Federal tab of the Manage Deductions screen
  • For Local Taxes, the W-2 Reporting subtask of the Manage Local Taxes screen

Information in this box is optional. The IRS does not require it.

Field Description
14 Code This field displays the deduction code or local taxes assigned to lines 1-5.
14 Amount This field displays the corresponding amount for the deduction code or local tax.

W-2s State

This table displays the state information for this W-2.

Field Description
15 State Employer's state ID #

This field displays the state abbreviation and the state tax ID number of the employer.

16 State Wages, Tips, Etc.

This field displays the sum of all state taxable amounts from the Manage Employee Earnings History screen.

Note:

The program subtracts all deferred compensation amounts (Codes D-H in Box 13) and other state exempt pay types and/or deductions from gross wages to arrive at this amount.

17 State Income Tax

This field displays the sum of all state Withheld amounts from the Manage Employee Earnings History screen.

W-2s Local

This table displays the locality information for this W-2.

Field Description
18 Local Wages, Tips, Etc.

This field displays the sum of all local taxable amounts from the Manage Employee Earnings History screen.

19 Local Income Tax

This field displays the sum of all locality withheld amounts from the Localities subtask of the Manage Employee Earnings History screen.

19 Locality Name

This  field displays the assigned locality name from the Localities subtask of the Manage Employee Earnings History screen.