Costpoint Online Help

Using the Help Search
Using the Help Search
  • Phrase:Returns all topics that contain the exact phrase in the search criteria. Use quotation marks around the phrase.
    Ex."system administration"
  • And:Returns all topics that contain all the words in the search criteria, in any combination. Insert a plus sign between all words in the search criteria.
    Ex.system + administration
  • Or:Returns all topics with any combination of words in the search criteria. This is the default.
    Ex.system administration
For more information:Searching Online Help

Manage Vendor History

You can use this screen to enter historical information, such as fully paid vouchers that were entered in a legacy software system.

You also use this screen to initialize vendor history when you first install Costpoint.

Any vouchers entered into Costpoint through the Manage Accounts Payable Vouchers screen or the Manage Purchase Order Vouchers screen are posted into this screen when you run the Post Vouchers routine. You cannot use this screen to edit non-1099 fields generated by Costpoint. You can edit only manually entered records and 1099 fields.

You cannot enter outstanding vouchers here. You must enter them on the Manage Accounts Payable Vouchers screen, to be paid. If the open voucher was previously expensed in a legacy software system, enter it in Costpoint using a clearing account against which to enter the debit amount. The beginning balance of the clearing account should be a credit balance equal to the amount of the open vouchers. With the entry of the vouchers, debiting the clearing account results in a balance against the clearing account and the vouchers are posted into the Open Accounts Payable tables, from which they can be paid.

Tabs

The Manage Vendor History screen contains the following tabs:

  • Use the Vendor History tab to specify invoice and discount information.
  • Use the Header Info tab to store information relating to the voucher header such as VAT, PO, and A/P account information.
  • Use the Address tab to specify the pay vendor and address.
  • Use the Subcontractor Info tab to enter subcontractor invoicing information.
  • Use the Notes/Doc Loc tab to record the location of a document containing information that supports the data you are entering.
  • Use the Recalculate Lines tab to recalculate voucher lines.