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Contents of the Process Bank Transactions Acceptances Screen

Use the fields and options to configure the Process Bank Transactions Acceptances screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Generate

Field Description
Bank Abbreviation

Enter a bank abbreviation or click to select a bank abbreviation for this required field. The bank abbreviation represents the bank account that you are reconciling with your books. The description for the bank abbreviation displays in the field to the right.

Bank Acceptance Info

In this group box, enter the bank acceptance default settings for the date, fiscal year, period, and subperiod. These default settings are required if you are setting the transaction code to Cleared for the selected ranges. If you are setting the transaction code to Outstanding, the bank acceptance default fields are unavailable.

Field Description
Date

Enter the default bank acceptance date in the MM/DD/YYYY format. The date must fall within the start and end date of the fiscal year, period, and subperiod entered in this group box.

You must enter a default bank acceptance date if you are setting the transaction code to Cleared for the selected ranges. If you are setting the transaction code to Outstanding, the bank acceptance date field is blank and unavailable.

For Cleared transactions, the date from this field automatically displays in the Bank Accept Date column on the GL Transactions table window of the Accept Bank Transactions screen.

Fiscal Year, Period, and Subperiod

Enter the default fiscal year, period, and subperiod that coincide with the bank acceptance date. You must enter a bank acceptance default fiscal year, period, and subperiod if you are setting the transaction code to Cleared for the selected ranges.

If you are setting the transaction code to Outstanding, the bank acceptance Fiscal Year, Period, and Subperiod fields are blanked and unavailable.

For Cleared transactions, the fiscal year, period, and subperiod from these fields automatically display in the Bank Accept Fiscal Year, Bank Accept Period, and Bank Accept Subperiod columns on the GL Transactions table window of the Accept Bank Transactions screen.

Options

Select Transaction Type

In this group box, select the transaction type for which you want to set the Cleared or Outstanding code. You can select one transaction type only because of the possibility of duplicate transaction numbers among transaction types.

Field Description
Accounts Payable Transactions

Select this option to process AP transactions.

Cash Receipts

Select this option to process CR transactions.

Payroll Transactions

Select this option to process P/R transactions data.

Manual Adjustments

Select this option to process manual adjustment entries.

Set code to

In this group box, select the Cleared or Outstanding code to assign to the ranges of transactions during the batch mode processing.

Field Description
Cleared

Select this option to assign a Cleared (CLR) code to transactions in batch. For cleared transactions, you must complete fields in the Bank Acceptance Info group box on this screen before you start the batch bank transactions.

Outstanding

Select this option to assign an OUT (Outstanding) code to transactions in batch. For outstanding transactions, any existing data in the fields in the Bank Acceptance Info group box on this screen are blank and unavailable.

Select Ranges

Number Range

In this row, select the transaction numbers or ranges of transaction numbers to be processed.

Field Description
Option

From the drop-down list, select a range to indicate the range of transaction numbers (check numbers, cash receipt numbers, or manual adjustment transaction numbers) for the Process Bank Transactions Acceptances process.

The options are:

  • All: Select this option to include all transaction numbers in the process. The Start and End fields are disabled for this option.
  • One: Select this option to include only one transaction number in the process. Enter the transaction number in the Start field. The End field is disabled for this option.
  • Range: Select this option to include a contiguous range of transaction numbers in the process. Enter the beginning transaction number in the Start field and the ending transaction number in the End field.
  • From Beginning: Select this option to include a range that starts from the beginning of all available transaction numbers and ends with the transaction number that you enter in the End field. The Start field is disabled for this option.
  • To End: Select this option to include a range that starts with the transaction number that you enter in the Start field and ends with the last transaction number of all the transaction numbers. The End field is disabled for this option.
Start

Enter a beginning range of transaction numbers for the batch processing. If you select All or From Beginning in the Option field, the Start field is unavailable.

End

Enter the ending range of transaction numbers for the batch processing. If you select All, One, or To End in the Option field, the End field is unavailable.

Non-Contiguous Ranges

Select this check box to specify non-contiguous ranges within the range of transaction numbers that you selected. You specify the non-contiguous ranges using the Transaction No Non-Contiguous Ranges subtask on this screen.

Subtask

Subtask Description
Transaction No Non-Contiguous Ranges If you selected the Non-Contiguous Ranges check box, click this link to open the Transaction No Non-Contiguous Ranges subtask and enter non-contiguous ranges of transaction numbers.