Purge All Asset Information
Use this screen to purge Asset Master records and all additional records within Costpoint Fixed Assets tables that use the referenced asset/item number in the key.
This purge automatically deletes records from the following screens/tables, within the range(s) of your selection parameters:
Screen Name | Table Name |
---|---|
Manage Asset Master Information (main screen, all tabs and subtasks) | ASSET
ASSET_OTH_BK_DEPR ASSET_OTHER_INFO ASSET_BOOKS_DISP |
Manage Asset Description Information | ASSET
ASSET_OTHER_INFO |
Manage Asset Purchase Information | ASSET |
Manage Asset Cost Information | ASSET |
Manage Asset Location Information | ASSET |
Manage Asset Account Information | ASSET |
Manage Asset General Ledger Book Information | ASSET |
Manage Asset Other Books Information | ASSET_OTH_BK_DEPR |
Manage Asset Disposal Information | ASSET
ASSET_OTH_BK_DEPR ASSET_BOOKS_DISP |
Manage Asset Government Information | ASSET_OTHER_INFO |
Manage Asset User-Defined Information | GENL_UDEF |
Manage Asset Master Global Changes | ASSET_AUDIT_LOG |
Manage Asset Master User-Defined Global Changes | ASSET_AUDIT_LOG |
Manage Asset Inventory Information | FA_TRACKING |
Manage Asset Maintenance Information | FA_TRACKING |
Manage Asset Transfer Information | FA_TRACKING |
In addition, records that are written to the following tables during system computations and processes are deleted from these tables during the purge process:
Record | Table Name |
---|---|
Posted detail records for the G/L Book | FA_POSTING_DETL |
Unposted detail records for optional books | FA_DEPR_HS |
Projected depreciation expense for currently owned assets | FA_PRJTD_DEPR_EXP |
Projected disposals of currently-owned assets | FA_PRJTD_DISP |
You can purge the data for any number of asset/item numbers, asset accounts, organizations, and/or projects. You can also purge by acquisition or disposal time periods, and you can select any number of acquisition or disposal fiscal years/periods, as applicable.
You can purge only fully depreciated assets and purge data selectively for active records, inactive records, disposals, depreciable records, and/or non-depreciable records.
Finally, you can print a list of the selected assets that will be purged once you click from the menu bar. This list is virtually a "data dump," and there are no specific report options.
Records found in the following additional screens/tables will constitute an error condition that halts the purge process before any records are deleted:
Screen Name | Table Name |
---|---|
Manage Asset Inventory Transactions | FA_POSTING_DETL |
Manage Asset Maintenance Transactions | FA_TRACKING_EDIT |
Manage Asset Transfer Transactions | FA_TRACKING_EDIT |
Manage Disposal Transactions | FA_DISP_EDIT |
Manage Autocreation Transactions | AUTOCR_ASSET_EDIT |
Maintain Asset Location Exceptions | FA_LOC_EXCEPTNS |
The existence of unposted records for Book 1 also constitutes an "error" condition that halts the purge process before any record is deleted. The system automatically generates an Error List.
To prevent the accidental deletion of data, we recommend that you restrict user access to this screen.
Following your company procedures, first identify which asset/item numbers, asset account/ organization/project parameters, and fiscal year/period records should be included in the selection parameters.
Although you can run this purge process at any time, you should normally run this process to clear out unneeded history and free up database space.
Before beginning the purge process, the system checks the status of all accounting periods within the range selected for the purge. A warning message may appear if not all accounting periods within your selected range for the purge have been closed. It will ask you if you want to continue with the purge process or not.
Although you can continue with the purge process in this circumstance, we recommend that you investigate before proceeding. Transactions should normally be purged only for closed accounting periods. You cannot perform a purge for records for which the fiscal year/accounting period is equal to the "current" FY and period, which displays on the Configure Posting Settings screen. You must select the FY and period for a time period before the current period data indicated on the Configure Posting Settings screen.
- Related Topics:
- Display the Purge All Asset Information Screen
You can access the Purge All Asset Information screen from the Accounting domain. - Contents of the Purge All Asset Information Screen
Use the fields and options to configure the Purge All Asset Information screen. - Table Information for the Purge All Asset Information Screen
The purge process deletes data from the following tables within the parameter(s) of your selection criteria: