Manage Accounts Receivable History

Use this screen to maintain the invoice, receipt, and sales order history for a specific project or customer.

You use this screen extensively during initialization and to make corrections to project billing, customer billing, cash receipt, and sales order history. This file stores every transaction that is posted by the billing and cash receipts journals. It is updated whenever these journals are posted.

Warning: Invoice detail that is stored in this table is used in the calculation and aging of project and customer accounts receivable. Any changes that you make directly to the Manage Accounts Receivable History screen do not update the General Ledger or Project Ledger balances. This screen does not reflect unposted billings or cash receipts. In addition, changes made here to the detail records do not affect the realized gain/loss amounts on this screen or in the G/L; realized gain/loss amounts are not calculated in this screen.

If you need to make changes to a posted invoice or Cash Receipt that was posted through Costpoint, Deltek recommends that you reverse the initial transaction, post the reversal, and then re-enter the transaction correctly before posting. In this way, the audit trail for such changes are maintained, and this also keeps the General Ledger and Accounts Receivable subsidiary ledger in synch.

Changes that you make on this screen must also be made in the Invoice Detail subtask before you save.