Advances

Deltek Expense supports the ability to both request advances in Expense Authorization and claim advances in Expense Reports.

Advances applied to completed expense reports, the expense report number is entered as a reference on the Advance Utility screen in the Expense Utilities menu. Deltek Expense also tracks the number of outstanding advances and the total amount of outstanding advances to allow or deny users from requesting additional advances on expense authorizations.  

Applying Advances

The Advances subtask on the Expense Report screen displays available advances, which employees can apply to the expense report. The advance amount is shown in the employee's pay currency.

Any amount that is applied is deducted from the reimbursable amount. The employee is not required to make a selection from this list.

If the employee does not have any outstanding advances, or if they do not have rights to request an advance, the Advances subtask does not display.

Once the employee has applied an advance, that advance is no longer "Outstanding" and is not be used in calculating the number of outstanding advances or the total amount of outstanding advances.