Transfers Subtask

Use the Transfers subtask on the Manage Cash Receipt screen to transfer cash from one account/organization to another.

You must set up the allowable accounts on the Manage Transfer Accounts screen before you can use this subtask.

After you enter all of the required information in the Transfers screen, click OK to make the appropriate entries display on the Manage Cash Receipts screen.

Contents

Field	Description
Transfer Amount	Enter the amount to transfer between accounts.
Description	Enter a description to describe this transfer.
Transfer	Click this button to transfer cash from one account/organization to another.
Clear Fields	Click this button to clear the current transfer record in the fields.

From Account

Use this group box to enter the account from which you are transferring money and view the account's information.

Field	Description
Account	Enter, or click to select, a transfer account that you want to credit with the transfer amount.

Note: You must set up the transfer account on the Manage Transfer Accounts screen before you use this subtask.

The remaining fields in this group box load with information that is entered for this account from the Manage Transfer Accounts screen.

As you move to the next field, the system checks to be sure that the account number from the transfer account is not a summary account, that the account is active, and that the account allows charging for the fiscal year, period, and subperiod on this cash receipt. You receive a warning message if any one of the above is not true. When this occurs, correct the account, or select another transfer account.

The system also checks to be sure that the organization is active and that it allows charging for the fiscal year, period, and subperiod on this cash receipt. You receive a warning message if the organization in not active and does not allow charging. When this occurs, correct the organization or select another transfer account.

Field	Description
Bank Abbrev	This non-editable field displays the bank abbreviation for the bank associated with the account that you entered in this group box. You create this bank abbreviation name in the Manage Company Bank Accounts screen in Costpoint General Ledger and link it to accounts/organizations via the Manage Transfer Accounts screen.
Account	This non-editable field displays the account number linked to the account description on the Manage Transfer Accounts screen.
Organization	This non-editable field displays the organization linked to the account description on the Manage Transfer Accounts screen.
Ref 1	This non-editable field displays the Ref 1 linked to the account description on the Manage Transfer Accounts screen. The field Ref 1 may display a different label if it has been changed on the Configure General Ledger Settings screen. For example, AC 1 is used as label.
Ref 2	This non-editable field displays the Ref 2 linked to the account description on the Manage Transfer Accounts screen. The field Ref 2 may display a different label if it has been changed on the Configure General Ledger Settings screen. For example, AC 2 is used as label.

To Account

Use this group box to enter information for the account to which you are transferring money.

Field	Description
Account	Enter, or click to select, a transfer account that you want to debit with the transfer amount. Note: You must set up the transfer account on the Manage Transfer Accounts screen before you use this subtask. The remaining fields in this group box load with information that is entered for this account from the Manage Transfer Accounts screen. As you move to the next field, the system checks to be sure that the account number from the transfer account is not a summary account, that the account is active, and that the account allows charging for the fiscal year, period, and subperiod on this cash receipt. You receive a warning message if any one of the above is not true. When this occurs, correct the account, or select another transfer account. The system also checks to be sure that the organization is active and that it allows charging for the fiscal year, period, and subperiod on this cash receipt. You receive a warning message if the organization in not active and does not allow charging. When this occurs, correct the organization or select another transfer account.
Bank Abbrev	This non-editable field displays the bank abbreviation. This bank abbreviation name is created on the Manage Company Bank Accounts screen in Costpoint General Ledger and is linked to accounts/organizations via the Manage Transfer Accounts screen.
Account	This non-editable field displays the account number linked to the account description on the Manage Transfer Accounts screen.
Organization	This non-editable field displays the organization linked to the organization description on the Manage Transfer Accounts screen.
Ref 1	This non-editable field displays the Ref 1 linked to the Ref 1 description on the Manage Transfer Accounts screen.
Ref 2	This non-editable field displays the Ref 2 linked to the Ref 2 description on the Manage Transfer Accounts screen.
OK	Click this button to save the entries on this screen and close the screen.