Current Depr Yr and Days/Pds Remaining Fields

These two important fields on the G/L Book Info tab (and the Other Books Info subtask, as applicable) of the Manage Asset Master Information screen (and on the Manage Asset General Ledger Book Information and Manage Asset Other Books Information screens) are used by the system during depreciation computations.

For new records, leave these fields blank so the system can automatically drop in the correct values during the first depreciation calculation. The values inserted by the system into these fields are based on data in the Depr Start Date field, as well as the configuration option selected for depreciation calculations on the Configure Fixed Assets Settings screen ("catch-up" calculations added to the current period amount or spread among the remaining periods in the Purchase Year or Fiscal Year). If you use Date of Purchase basis depreciation methods based on periods, the system will also read the Pds in DP Year field on the Manage Fixed Assets Fiscal Years screen to determine how many periods should be inserted into the Days/Pds Remaining field at the start of each new purchase year.

For existing records that already have depreciation history (that are not being depreciated for the first time in Costpoint), you must initialize these fields correctly to ensure that ongoing depreciation calculations are correct.

Field	Description
Current Depr Yr	The value in this field signifies which depreciation year of the asset's total useful life is current. With this data, the system can use the appropriate percentage for the current year of life from the depreciation method linked with this record. (Years of useful life and percentages for each year are set up on the Manage Depreciation Methods screen.) Note: The Useful Life field(s) on the G/L Book Info tab (and the Other Books Info subtask, as applicable) of the Manage Asset Master Information screen (and on the Manage Asset General Ledger Book Information and Manage Asset Other Books Information screens) are optional data fields ONLY, and are NOT used to calculate depreciation. For new records, this field is blank. You should not normally enter a value in this field for new records. When depreciation is calculated for the first time, the system will automatically insert 1 in this field, because all new records are in the first year of depreciation upon initialization. Note: If you have entered any value in this field, the system will NOT replace your entry when calculating depreciation. When you initialize your historical records, you will need to enter the correct current depreciation year for each asset. If, for example, you have an asset for which you have defined a depreciation method with a useful life of five years (on the Manage Depreciation Methods screen), you should enter the current year of that life (for example, 1, 2, 3, 4, or 5.). In this way, the proper depreciation percentage for the current depreciation year will be used during system depreciation calculations. For both new and historical records, once this field is initialized (either by the system or manually), the system automatically increments the value in the Current Depr Yr field at the appropriate time for each record (within the limits of the useful life defined in the assigned depreciation method). The field is incremented, as appropriate, during the Close Fixed Assets Accounting Period process in Costpoint Fixed Assets. Note: During the Close Fixed Assets Accounting Period process, the system compares the value in the Current Depr Yr field with the last year of useful life from the depreciation method code attached to the Asset Master record. If there is a match AND the value in the Days/Pds Remaining field is equal to 1, the system does NOT increment the value in the Current Depr Yr field, but instead changes it to 0 (along with the value in the Days/Pds Remaining field). This condition signifies that the asset has reached the end of its useful life as defined in its depreciation method. The value in the Current Depr Yr field will automatically increment at the appropriate time ONLY IF the value in the Days/Pds Remaining field is equal to 1 (for depreciation based on periods) or is less than or equal to the number of days in the period being closed (for Date of Purchase depreciation based on days) and the value in the Current Depr Yr field is less than the useful life specified in the depreciation method. (During the Close Fixed Assets Accounting Period process in Fixed Assets, the value in the Days/Pds Remaining field will also change appropriately and automatically.) This field is critical to the calculation of depreciation. Although you can edit the Current Depr Yr field at any time, you should use caution if you change the current depreciation year for records once they have begun depreciating in the system.
Days/Pds Remaining	The value in this field indicates the number of periods or days remaining (as appropriate) in the current year of the asset's useful life. The system uses this value, among others, in the computation of depreciation. Depending on the system-wide configuration decisions made for your company on the Configure Fixed Assets Settings screen and whether the depreciation method assigned to each asset record uses the Date of Purchase or Fiscal Year basis, the value that displays in this field will be different: If you have linked a FY (Fiscal Year) basis depreciation method with a record, the value in this field should reflect the number of accounting periods remaining in the current fiscal year (including the current period). If you have linked a DP (Date of Purchase) basis depreciation method with a record AND you have selected the system-wide configuration on the Configure Fixed Assets Settings screen that computes current period depreciation based on the number of periods in a purchase year, the value in this field should reflect the number of accounting periods remaining in the current purchase year (including the current period). If you use Date of Purchase basis depreciation methods based on periods, the system also reads the Pds in DP Year column on the Manage Fixed Assets Fiscal Years screen to determine how many periods should be inserted into the Days/Pds Remaining field at the start of each new purchase year. If you have linked a DP (Date of Purchase) basis depreciation method with a record AND you have selected the System-Wide configuration on the Configure Fixed Assets Settings screen that computes current period depreciation based on the number of days "owned" in each period, the value in this field should reflect the number of days remaining in the current purchase year (including the current period). For new records, blanks display in this field. You should not enter a value in this field for new records. When depreciation is calculated for the first time, the system will automatically insert the correct number of periods or days, as appropriate, in this field. If you use Date of Purchase basis depreciation methods based on periods, the system will also read the Pds in DP Year column on the Manage Fixed Assets Fiscal Years screen to determine how many periods should be inserted into the Days/Pds Remaining field at the start of each new purchase year. Note: If you have entered any value in this field, the system will NOT replace your entry when calculating depreciation. When you initialize your historical records, you will need to enter the correct number of periods or days, as appropriate, in the field. For both new and historical records, once this field is initialized (either by the system or manually), the system automatically decrements the value in the Days/Pds Remaining field during the Close Fixed Assets Accounting Period process. Note: The value in the Current Depr Yr field will automatically increment if the value in the Days/Pds Remaining field is equal to 1 (for depreciation based on periods) OR is less than or equal to the number of days in the period being closed (for Date of Purchase depreciation based on days) and the value in the Current Depr Yr field is less than the useful life specified in the depreciation method. At the same time, the value in the Days/Pds Remaining field will reset to the number of periods or days in the next fiscal or purchase year, as appropriate. This field is critical to the calculation of depreciation. Although you can edit the Days/Pds Remaining field at any time, you should use caution if you change the days/periods remaining for records once they have begun depreciating in the system. For more detailed information on Date of Purchase and Fiscal Year depreciation calculations using different system configurations, please refer to the examples that follow in this special topic.

Field

Description

Current Depr Yr

The value in this field signifies which depreciation year of the asset's total useful life is current. With this data, the system can use the appropriate percentage for the current year of life from the depreciation method linked with this record. (Years of useful life and percentages for each year are set up on the Manage Depreciation Methods screen.)

Note: The Useful Life field(s) on the G/L Book Info tab (and the Other Books Info subtask, as applicable) of the Manage Asset Master Information screen (and on the Manage Asset General Ledger Book Information and Manage Asset Other Books Information screens) are optional data fields ONLY, and are NOT used to calculate depreciation.

For new records, this field is blank. You should not normally enter a value in this field for new records. When depreciation is calculated for the first time, the system will automatically insert 1 in this field, because all new records are in the first year of depreciation upon initialization.

Note: If you have entered any value in this field, the system will NOT replace your entry when calculating depreciation.

When you initialize your historical records, you will need to enter the correct current depreciation year for each asset. If, for example, you have an asset for which you have defined a depreciation method with a useful life of five years (on the Manage Depreciation Methods screen), you should enter the current year of that life (for example, 1, 2, 3, 4, or 5.). In this way, the proper depreciation percentage for the current depreciation year will be used during system depreciation calculations.

For both new and historical records, once this field is initialized (either by the system or manually), the system automatically increments the value in the Current Depr Yr field at the appropriate time for each record (within the limits of the useful life defined in the assigned depreciation method). The field is incremented, as appropriate, during the Close Fixed Assets Accounting Period process in Costpoint Fixed Assets.

Note: During the Close Fixed Assets Accounting Period process, the system compares the value in the Current Depr Yr field with the last year of useful life from the depreciation method code attached to the Asset Master record. If there is a match AND the value in the Days/Pds Remaining field is equal to 1, the system does NOT increment the value in the Current Depr Yr field, but instead changes it to 0 (along with the value in the Days/Pds Remaining field). This condition signifies that the asset has reached the end of its useful life as defined in its depreciation method.

The value in the Current Depr Yr field will automatically increment at the appropriate time ONLY IF the value in the Days/Pds Remaining field is equal to 1 (for depreciation based on periods) or is less than or equal to the number of days in the period being closed (for Date of Purchase depreciation based on days) and the value in the Current Depr Yr field is less than the useful life specified in the depreciation method. (During the Close Fixed Assets Accounting Period process in Fixed Assets, the value in the Days/Pds Remaining field will also change appropriately and automatically.)

This field is critical to the calculation of depreciation. Although you can edit the Current Depr Yr field at any time, you should use caution if you change the current depreciation year for records once they have begun depreciating in the system.

Days/Pds Remaining

The value in this field indicates the number of periods or days remaining (as appropriate) in the current year of the asset's useful life. The system uses this value, among others, in the computation of depreciation.

Depending on the system-wide configuration decisions made for your company on the Configure Fixed Assets Settings screen and whether the depreciation method assigned to each asset record uses the Date of Purchase or Fiscal Year basis, the value that displays in this field will be different:

If you have linked a FY (Fiscal Year) basis depreciation method with a record, the value in this field should reflect the number of accounting periods remaining in the current fiscal year (including the current period).
If you have linked a DP (Date of Purchase) basis depreciation method with a record AND you have selected the system-wide configuration on the Configure Fixed Assets Settings screen that computes current period depreciation based on the number of periods in a purchase year, the value in this field should reflect the number of accounting periods remaining in the current purchase year (including the current period).

If you use Date of Purchase basis depreciation methods based on periods, the system also reads the Pds in DP Year column on the Manage Fixed Assets Fiscal Years screen to determine how many periods should be inserted into the Days/Pds Remaining field at the start of each new purchase year.

If you have linked a DP (Date of Purchase) basis depreciation method with a record AND you have selected the System-Wide configuration on the Configure Fixed Assets Settings screen that computes current period depreciation based on the number of days "owned" in each period, the value in this field should reflect the number of days remaining in the current purchase year (including the current period).

For new records, blanks display in this field. You should not enter a value in this field for new records. When depreciation is calculated for the first time, the system will automatically insert the correct number of periods or days, as appropriate, in this field.

If you use Date of Purchase basis depreciation methods based on periods, the system will also read the Pds in DP Year column on the Manage Fixed Assets Fiscal Years screen to determine how many periods should be inserted into the Days/Pds Remaining field at the start of each new purchase year.

Note:

If you have entered any value in this field, the system will NOT replace your entry when calculating depreciation.

When you initialize your historical records, you will need to enter the correct number of periods or days, as appropriate, in the field. For both new and historical records, once this field is initialized (either by the system or manually), the system automatically decrements the value in the Days/Pds Remaining field during the Close Fixed Assets Accounting Period process.

Note:

The value in the Current Depr Yr field will automatically increment if the value in the Days/Pds Remaining field is equal to 1 (for depreciation based on periods) OR is less than or equal to the number of days in the period being closed (for Date of Purchase depreciation based on days) and the value in the Current Depr Yr field is less than the useful life specified in the depreciation method.

At the same time, the value in the Days/Pds Remaining field will reset to the number of periods or days in the next fiscal or purchase year, as appropriate.

This field is critical to the calculation of depreciation. Although you can edit the Days/Pds Remaining field at any time, you should use caution if you change the days/periods remaining for records once they have begun depreciating in the system.

For more detailed information on Date of Purchase and Fiscal Year depreciation calculations using different system configurations, please refer to the examples that follow in this special topic.

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Current Depr Yr and Days/Pds Remaining Fields

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