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Contents of the Configure Leave Settings Screen

Use the fields and options to configure the Configure Leave Settings screen.

Leave Options

Default Leave Cycle

Field Description
Default Leave Cycle

Enter, or click to select, a default leave cycle if your company has only one leave period. If your company has only one leave period, set up the leave cycle on the Manage Leave Periods screen. If your company has more than one leave cycle, for example, bi-weekly and monthly accrual schedules, leave this field blank. You can also use this default leave cycle if you are setting up employees for a specific leave cycle.

Export Paid-Out Leave to Deltek Time and Expense

Select this check box to include paid-out leave when employee leave are exported to Deltek Time and Expense.

Months of Service Calculation

Use the options in this group box to determine the method for calculating months of service. Months of service determine the employee's leave accrual rates.

Field Description
Leave Period Start Date

Select this option to calculate the months of service completed by the interval between the hire-date (or leave-hire-date) and the date for the start of the leave period.

Leave Period End Date

Select this option to calculate the months of service completed by the interval between the hire-date (or leave-hire-date) and the date of the end of the leave period.

Leave Payout: Final Accrual Validation Type

Field Description
Require Final Leave Period Accrual

Select this button to require the final leave period accrual before paying out leave balances for a terminated employee.

Warn if Final Leave Period Accrual Not Computed

Select this button display a warning when you pay out leave balances to a terminated employee if final leave accrual is not computed.

No Validation

Select this button to apply no validation of the final accrual when paying out leave balances to a terminated employee. You can use this option for clients that do not process accruals for the final leave period of a terminated employee.

Posting Methods

Use the options in this group box to define the posting of leave deferrals and leave expenses.

Deferred Leave Posting Method

Use the options in this group box to control the method of recording leave deferrals. Leave deferrals are leave credits that are accrued by an employee but that the employee is not entitled to take until after a certain number of days. For example, some companies allow employees to earn leave during the first 90 days of employment, but they cannot take the leave until the 91st day. Two methods support the recording of the deferrals, accrued and available.

Field Description
Accrued

Select this option to record the deferral in the General Ledger (G/L) when the leave is accrued, in accordance with the leave period accrual schedule.

Available

Select this option to record the deferral in the General Ledger when the leave becomes available to the employee. This method puts off recording the deferral until the employee completes the deferral time period. At that time, the entire deferral is recorded in the General Ledger as an accrual, in accordance with the leave period accrual schedule.

Leave Posting Method

Use the options in this group box to select posting leave expense.

Field Description
Accrual to Balance Sheet Level of Home Org and Expense to Home Organization

Select this option to post leave expenses to the General Ledger at the home organization level and leave accruals to the General Ledger at the balance sheet level.

Accrual and Expense to Home Organization

Select this option to post the leave accruals and expenses in the General Ledger at the home organization level.

Accrual and Expense to Balance Sheet Level of Home Organization

Select this option to post the leave accruals and expenses in the General Ledger at the balance sheet level.

Leave Statement Line Number Description

Use the fields in this group box to designate up to eight leave statement line number descriptions. You can assign each leave type to a leave statement line number (one through eight) on the Configure Leave Types screen. The long description appears on reports, if spacing allows.

Field Description
Short Desc

Enter a maximum of four alphanumeric characters for a short description of the leave type that prints on the leave statements.

Description

Enter a maximum of ten alphanumeric characters to describe the leave type associated with the leave statement line number description.

Monthly Block-Grant Option

Use the options in this group box to specify if you want the monthly block-grant to accrue either on the first day or the last of the month.

Accrual Date Basis

Field Description
First day of month

Select this option to accrue the monthly block-grant at the beginning of the month.

Last day of month

Select this option to accrue the monthly block-grant at the end of the month.

Reconcile Leave Balances

Use this group box to select the method to use to reconcile leave balances.

Note: This group box is disabled when your company is licensed for Multicurrency and the Enable Multi-Currency Functionality check box is selected on the Configure Labor Settings screen.

Reconciliation Method

Field Description
Employee

Select this option to reconcile leave balances by employee level.

With this option, the leave balance for each employee will be reconciled separately. The employee's current leave balance liability will be compared to his/her calculated liability and the difference will result in an adjustment record. If Multicurrency is enabled in Labor and Leave, the reconciliation process keeps track of the unrealized gains or losses between the change from Transaction Currency to Functional Currency exchange rate. With this option, adjustments to employee leave balances will reflect in the Employee Leave History table.

Warning: If this option is selected, adjustments to leave accounts cannot be done through the Manage Journal Entries application. Only reconciliation adjustments performed by the Reconcile Leave Balances application or adjusting entries made in the Manage Leave Edit Table application can be posted into the General Ledger.
Account

Select this option to reconcile leave balances by account.

With this option, the leave balance liability for all employees is determined and that the "lump sum" amount will be compared to the General Ledger liability for the appropriate leave accounts. If the liability does not match, journal entries will be made to correct the leave accounts. Because the reconciliation is a lump sum adjustment, there is no posting done to the Employee Leave History table. Use the Manage Journal Entries application to make leave adjustments to the General Ledger.

Multi-Currency

In one leave period, there may be several Transaction Currencies assigned to an employee. The Transaction Currency assigned to an employee on the first day of the leave period may be different from the Transaction Currency on the last day of the open leave cycle. In this group box, you can assign which transaction currency to use in the computation of leaves.

Date Basis

Field Description
First day of leave period

Select this option to use the transaction currency assigned to the employee on the first day of the leave period.

Last day of leave period

Select this option to use the transaction currency assigned to the employee on the last day of the leave period.