Create Debit Memos

Use this screen to create debit memo vouchers automatically for purchase order receipt quantities that have been rejected for credit and vouchered.

You can optionally create debit memo vouchers for purchase order receipt quantities that have been rejected for repair/replacement and vouchered.

This process creates records on the Manage Purchase Order Vouchers screen. The Debit Memo check box on the Manage Purchase Order Vouchers screen becomes selected, indicating that the voucher is a debit memo. After you create these debit memo vouchers, you can maintain them on the Manage Purchase Order Vouchers screen.

You cannot create debit memos for subcontract purchase orders.

For a debit memo to be created, there must be a Rejected Quantity - Credit and/or a Rejected Quantity - Replace amount that has already been vouchered. You must establish the Received, Accepted and/or Rejected quantities, respectively, on the Manage Purchase Order Receipts, Manage Quality Control Inspections, or Manage Vendor Returns screens in Receiving. The receipt quantity for which these rejections occurred must also have a purchase order voucher already created.

Each of these lines in the table window on this screen is eligible to become a debit memo voucher. Lines on which the Create DM column is set to Y become debit memos. The actual creation of debit memo vouchers occurs when you save the screen.

You can execute this process whenever you want to create a debit memo for eligible purchase order lines.