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Contents of the Print Billing Register Screen

Use the fields and options to configure the Print Billing Register screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use this block to limit the bills that are printed.

Select Sorting

Use this group box to sort the information on the report.

Field Description
Sort By

Use this drop-down list to designate how the grouping is selected. Valid options are:

  • Project
  • Customer
  • Customer Name
  • Project Manager
  • Organization
  • Invoice

The default for this field is Project.
Option

Use this drop-down list to select the range to include on this report. Valid options are:

  • All
  • One
  • Range
  • From Beginning
  • To End

The default for this field is All.

Start

Enter, or click to select, the starting value for the range you want to include in the report. The value depends upon your selection in the Sort By drop-down list. If you selected All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending value for the range you want to include in the report. The value depends upon your selection in the Sort By drop-down list. If you selected All, One, or To End in the Option field, this field is inactive.

Accounting Period

Use this group box to select the fiscal year, period, and subperiod to be included on the report.

Field Description
Option

Use this drop-down list to select the range option to include on this report. This range indicates the periods that are included. Valid options are:

  • All
  • One
  • Range
  • From Beginning
  • To End

The default for this field is All.
Start Fiscal Year

Enter, or click the drop-down list to select, the starting fiscal year for the range you want to include on the report. If you selected All or From Beginning in the Option field, these fields are inactive.

The starting end date for the range you want to include on the report automatically displays in the field to the right. If you selected All or From Beginning in the Option field, this field is inactive.

Start Period

Enter, or click the drop-down list to select, the period for the range you want to include on the report. If you selected All or From Beginning in the Option field, these fields are inactive.

The starting end date for the range you want to include on the report automatically displays in the field to the right. If you selected All or From Beginning in the Option field, this field is inactive.

Start Subperiod

Enter, or click the drop-down list to select, the subperiod for the range you want to include on the report. If you selected All or From Beginning in the Option field, these fields are inactive.

The starting end date for the range you want to include on the report automatically displays in the field to the right. If you selected All or From Beginning in the Option field, this field is inactive.

End Fiscal Year

Enter, or click the drop-down list to select, the ending fiscal year for the range you want to include on the report. If you selected All, One, or To End in the Option field, these fields are inactive.

The ending end date for the range you want to include on the report automatically displays in the field to the right. If you selected All, One, or To End in the Option field, this field is inactive.

End Period

Enter, or click the drop-down list to select, the period for the range you want to include on the report. If you selected All, One, or To End in the Option field, these fields are inactive.

The ending end date for the range you want to include on the report automatically displays in the field to the right. If you selected All, One, or To End in the Option field, this field is inactive.

End Subperiod

Enter, or click the drop-down list to select, the ending subperiod for the range you want to include on the report. If you selected All, One, or To End in the Range Option field, these fields are inactive.

The ending end date for the range you want to include on the report automatically displays in the field to the right. If you selected All, One, or To End in the Range Option field, this field is inactive.

Options

Field Description
Print Bill Number on Report

Select this check box to print the bill number on the report. The invoice number is always printed on the report.

Subtotal

Select this check box to subtotal the invoice amount by the value selected in the Sort By drop-down list. Leave this check box cleared to print only a grand total on the report. This check box is selected by default and is not available if you choose Invoice in the Sort By drop-down list.

Page Break

Select this check box to insert a page break after each subtotal. This check box is available only if the Subtotal check box is selected. Leave this check box cleared to omit a page break after the subtotal. This check box is unavailable if you selected Invoice in the Sort By drop-down list.

Sort by Organization Level ____ and below

Enter the highest organization level that you want printed on the report. This field is not visible unless you selected Organization in the Sort By drop-down list.