Use this section to set up a personnel requisition type, which is a template for the creation of personnel requisitions.
Personnel Requisition Type Island
| Field | Description |
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| Requisition Type No.
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In this field, you must specify an identification number when creating a personnel requisition type. Both letters and numbers can be used in the identification number. Once the personnel requisition type has been created, the number can no longer be changed.
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| Event Flow Type
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In this field, you can specify the event flow type to be used on the event flows created for the individual applicant registration lines in the table part. Each time you create an applicant registration line in the table part, Maconomy will create an event flow of this type and assign it to the contact person on the line in question. As the event flow type contains a reference to the event plan from which events are automatically created in the event flow of each applicant, the event flow type is also used for indicating which hiring procedure should be followed for the current requisition.
Maconomy suggests the event flow type specified on the personnel requisition type in the field “Requisition Type No.” above, but you can change it for the current requisition, for example, if you wish to follow a different procedure than indicated by the personnel requisition type.
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| Position
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In these fields, you can specify the name and number of the position to be suggested in the corresponding field on personnel requisitions of the current type. Entering values in these fields is useful if the current personnel requisition type should be used when hiring people for a given position.
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| Blocked
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In this field, you can specify whether the current personnel requisition type is blocked. When a personnel requisition type is blocked, it is not possible to create personnel requisitions of the type in question.
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Executing Company Island
| Field | Description |
|---|
| Company
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In these fields, you can specify the name and number of the company responsible for conducting the recruitment on personnel requisitions of the current type. Entering values in these fields is useful if the current personnel requisition type should be used when hiring people for a given company in the system or if a given company should, for example, always be in charge of hiring people for the position specified in the field “Position No.”
The contents of these fields also determine which users have access to see information about the personnel requisition type. In the window Company Information in the G/L module it is possible to assign each company to an access level. A user only has access to see information about a personnel requisition type if he has granted access to the access level in the window Access Levels in the Set-Up module to which the company is assigned or a superordinate level. In addition, the user must have access to the access level specified in the island Access Level in order to have access to the current personnel requisition type. Please note that this access control model only applies if the standard access control configuration has not been changed in your Maconomy system. If it has, the access to personnel requisition types may depend on other factors. For further information about the standard access control configuration and access control in a multi-company model, please see the section “Introduction to the Access Control System” in the Set-Up module.
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User Island
| Field | Description |
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| Created by
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This field shows the name of the user who initially created the information in the window.
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| Date
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This first Date field shows the date on which the information was originally created.
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| Updated by
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This field shows the name of the user that made the latest change.
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| Date
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This second Date field shows the date on which the information was last changed.
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| Version
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This field shows a number corresponding to the version of the information shown. Maconomy automatically increases the version number by one every time the information is changed. It is not possible to retrieve previous versions.
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Job Cost Island
| Field | Description |
|---|
| Job
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In these fields, you can specify the name and number of the job to be suggested in the corresponding field on personnel requisitions of the current type. For further information on the effect of the job number specified on courses, see the description of the field “Job No.” in the window Personnel Requisitions.
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| Activity No.
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In this field, you can specify the number of the activity to be suggested in the corresponding field on personnel requisitions of the current type. For further information on the effect of the activity number specified on personnel requisitions, see the description of the field “Activity No.” in the window Personnel Requisitions.
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| Task
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In this field, you can specify the name of the task to be suggested in the corresponding field on personnel requisitions of the current type. For further information on the effect of the task specified on personnel requisitions, see the description of the field “Task” in the window Personnel Requisitions.
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Access Level Island
| Field | Description |
|---|
| Access Level
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In these fields, you can specify the name and description of an access level. You only have access to the current personnel requisition type if you have been assigned to the same or a higher level in the window User Access Levels. This means that on, for example, personnel requisitions, users can only specify personnel requisition types to which they have access. Furthermore, in this window, a given user can only see the personnel requisition types to which he or she has access. Please note that this access control model only applies if the standard access control configuration has not been changed in your Maconomy system. If it has, the access to personnel requisition types may depend on other factors. For more information about this, please see the section “Introduction to the Access Control System” in the Set-Up module.
If no access level is specified, all users have access to the current personnel requisition type.
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Option List Fields Island
| Field | Description |
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| List
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In these fields, you can specify the option lists containing the values that should be available for further specification in the fields “Value” in this island and on personnel requisitions of the current type. This means that the fields “Value” in this island can only be completed with options available in the corresponding option lists specified here. If you leave a given field empty, any value can be specified in the corresponding value field. Furthermore, when creating a personnel requisition of the current type in the window Compensation Agreements, the values are suggested in the corresponding option list fields.
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| Value
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In these fields, you can specify a number of values for further specification of the current personnel requisition type. You can only use values available in the respective option lists specified in this island. If a given option list field in the compensation type has been left blank, any text can be entered in the corresponding value field.
When a personnel requisition of the current type is created, the values are also suggested in the corresponding fields on the new personnel requisition.
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