Distribute to Subjobs Single Dialogs Workspace

Use this workspace in situations in which you want to have the entries on a main job automatically distributed to a number of subjobs.

This enables you to manage the hours spent on a job when they are invoiced according to usage, and when the invoice is sent to a number of different customers according to an agreed-on distribution scale.

Note: Before you can use this workspace, you must establish a link between the main job and the subjobs. Use the Jobs workspace to create that link.

The following criteria must be met before you can specify a distribution percentage between a main job and its subjobs:

1. The main job and subjob must belong to the same job group.
2. The main job and subjob must belong to the same company. Specify the responsible company in the Jobs workspace when you create a job. You cannot change this setting.
3. The main job and subjob must have the same setting in the Non-Invoiceable field in the Jobs workspace. This prevents activities from being distributed from an invoiceable job to a non-invoiceable subjob.

When you create a job as a main job, the Distribute to Subjobs tab of this workspace contains information about the main job, whereas the Subjobs sub-tab contains information about assigned subjobs. You can enter the distribution percentage of the different subjobs in the sub-tab. If you assign distribution percentages to subjobs that add up to less than 100 percent, Maconomy uses the remaining percentage as the distribution percentage for main jobs. Thus Maconomy enters part of the hours spent on the job with that percentage.

Use the Allocate Evenly action to specify that entries on the main job are distributed evenly on all subjobs, using the same distribution percentage.

If the subjobs have a currency that is different from the currency of the main job, Maconomy performs a number of currency conversions at allocation. If the main job uses fixed exchange rate information at entry (see the description of the Job Price Information workspace), Maconomy uses the same fixed exchange rate information for allocation to subjobs, regardless of whether you selected fixed exchange rate information for these jobs.