This section includes the fields and descriptions for the General Journal tab.
Journal Island
| Field | Description |
|---|
| Journal No.
|
This field shows the journal number. This window shows all the general journals to which you have access that were posted or are in the process of being posted.
|
| Type
|
This field shows the journal type.
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| Main Journal No.
|
This field shows the main journal number if the journal was created when another journal was posted.
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| Original Company Journal No.
|
This field shows the number of the company responsible for the journal that resulted in the intercompany posting, and thus the creation of the current journal, if the current journal is an intercompany journal.
|
Period Island
| Field | Description |
|---|
| Fiscal Year
|
This field shows the fiscal year used in the current journal.
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| Period, Start
|
This field shows the first date in the period that the journal covers.
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| Period, End
|
This field shows the last date in the period that the journal covers.
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| Last Entry Date
|
This field shows the date on which the most recent entry was created.
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| Period No.
|
This field shows the journal’s period number in the current fiscal year.
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| Prior-Period
|
This field indicates whether the general journal is a prior-period journal, and if so, to which prior periods the G/L entries were posted.
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Balance Island
| Field | Description |
|---|
| Balance, Base
|
This field shows the journals’ balance in the base currency of the company that is responsible for the journal. Maconomy updates the balance each time that you complete an entry line. You can only post a general journal when the balance is zero in both the base currency for the current company and in the enterprise currency. This guarantees that debit and credit amounts are always the same.
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| Balance, Enterprise
|
This field shows the journal’s balance in enterprise currency. Maconomy updates the balance each time that you complete an entry line. You can only post the journal if the balance is zero in both the base currency of the current company and the enterprise currency. This ensures that debit and credit amounts are always the same.
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Transaction Numbering Island
| Field | Description |
|---|
| Transaction Type
|
This field shows the transaction type.
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| Number Series
|
This field shows the transaction number series.
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Company Island
| Field | Description |
|---|
| Company
|
This field shows the name and number of the company that is responsible for the general journal.
|
| Base Currency
|
This field shows the currency used as base currency for the company specified in the Company field.
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Dimensions Island
| Field | Description |
|---|
| Location
|
This field shows the location dimension value of the company specified in the Company field.
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| Entity
|
This field shows the entity dimension value of the company specified in the Company field.
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| Project
|
This field shows the project dimension value of the company specified in the Company field.
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| Purpose
|
This field shows the purpose dimension value of the company specified in the Company field.
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| Spec. 1 – Spec. 3
|
This field shows the specification 1 – specification 3 dimension value of the company specified in the Company field.
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| Local Spec. 1 – Local Spec. 3
|
This field shows the local specification 1 through local specification 3 dimension value of the company specified in the Company field.
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Status Island
| Field | Description |
|---|
| Created
|
This field shows date when the general journal was created and the user name of the person who created it.
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| Submitted
|
This field shows the date when the general journal was submitted and the user name of the person who submitted it.
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| Being Posted
|
This field shows whether parts of the journal have been posted. When the posting of a journal starts, this field is marked until the posting of the journal is completed. If the posting is interrupted due to server problems, the field remains marked, but those entries whose posting was complete when the interruption occurred remain posted. Thus, when the posting is resumed, only the entries remaining to be posted are processed. After an interruption, a posting can only be resumed in this window.
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| Posted
|
This field shows the date and time on which the general journal was posted and the user name of the person who posted it.
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| Printed
|
This field shows whether the general journal has been printed.
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| Lines Deleted
|
You can delete general journal lines after the general journal has been posted. This field is marked if the lines have been deleted.
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Document Archive Island
| Field | Description |
|---|
| Document Archive
|
In this field, you can assign a document archive to the contact company. For further information about the functionality of the field, please see the description of the corresponding field in the card part of the window Contact Companies.
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| Document Count
|
This field shows the total number of documents in the Document Archive.
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