Maconomy Workspace Client Help

Payment Selection Tab

This section includes the fields and descriptions for the Payment Selection tab.

Selection Criteria Island

Field Description
Pay to Vendor No. Here you enter a range of vendor numbers. Maconomy will only make and approve payment selections for vendors within this range.
Supplier No. In these fields, you can specify a range of supplier numbers. The payment file will only include suppliers within the specified range.
Company No. In these fields, you can enter a range of company numbers. The payment selection created and printed will only include vendors assigned to companies within the specified range. Maconomy prints one line per combination of company and vendor.
Company of Origin In this field, you can specify a range of company numbers. The payment file will only include entries where the company of origin is within this range.
Control Account In this field, you can select an A/P control account. The payment file will only include entries using this account.
Vendor Group In this field, you can select a vendor group. The payment file will only include entries from this vendor group.
Transaction Type Here you can enter a transaction type. The payment file will only include entries with this transaction type.
Payment Agent Here you select a payment agent. The payment selection created and printed will only be for entries with this payment agent.
Payment Mode Here you select a payment mode. The payment selection created and printed will only be for entries with this payment mode.
Check Book Here you select a check book. The table part will only show entries concerning the specified check book.
Card Type In this field, you can enter a range of card types. The payment file will only include entries with a card type within this range.

Payment Selection Island

Field Description
Create Selection Mark this field to create and print a new payment selection. If the field is not marked, Maconomy prints the last, possibly edited, payment selection you created, only printing entries within the selection criteria.
Latest Due Date Here you enter the cut-off date for selection of entries for payment. If an entry’s due date is on or before this date, it will be selected for payment.

If the entry is not approved, it will not be selected. You must enter a date.

Blanket Payment Date In this field, you can specify the payment date to be applied to all of the payments included in the payment selection, both blanket payments and separate payments.
Overwrite Existing Mark this field if you want to include entries which have already been selected for payment. An entry is selected for payment when the “Payment, Currency” or “Cash Discount, Currency” field is completed in the window Change Payment Selection by Vendor.

If the field is marked, earlier payment selections and changes to these will be overwritten when you create a new payment selection. This only applies to credit entries within the selection criteria.

If you remove the mark, Maconomy only takes the credit entries within the selection criteria which have not been selected for payment.

Overwrite Settled If this field is marked, settled entries will be included in the payment selection, and entries already settled will be canceled.

Entries can be selected for settlement in the window A/P Open Entry Reconciliation. If this field is not marked, entries for reconciliation will not be included.

Include Cash Discount If this field is marked, the current payment selection will include any cash discounts granted in accordance with the cash discount terms indicated on the vendor invoices in question.

A cash discount is automatically calculated by Maconomy if the calculation date is later than the cash discount date for the current vendor invoice, and if today’s date is before this cash discount date. Note that if tax adjustment has been selected on the current vendor’s cash discount term, the cash discount amount displayed on the print of this window will include tax. If tax adjustment has not been selected, the cash discount amount will be exclusive of tax. Terms for cash discounts inclusive of adjustment of tax are entered in the pop-up field “Cash Discount Codes” in the Set-Up module. The print of the selection also shows a detailed specification of any discount granted.

Remittance Text Here you can enter a remittance text. For a more detailed description, see the document on automatic payment for the selected payment format and the description of the window Show Payment Remittance.

Currency Island

Field Description
Reporting Currency In this field, you can specify the currency in which the payment selection should be displayed. The payment selection will be converted into and displayed in this currency. If the current user has been assigned to a company in the window Users, Maconomy suggests the company base currency of the company in question.

When converting amounts into the selected currency, Maconomy uses the exchange rates valid on the date entered in the field “Exchange Rate Date” below, and the exchange rate table used is the exchange rate table for purchases selected in the window System Information in the Set-Up module. Please note that Maconomy performs currency conversion even though the original amount has been registered in the same currency as the one specified in this field, which may give rise to discrepancies between the registered amounts and the amounts shown in this window.

Exchange Rate Date In this field, you can specify an exchange rate date. When converting amounts into the reporting currency, Maconomy uses the exchange rates valid on this date according to the exchange rate table for purchases selected in the window System Information in the Set-Up module for conversion of currency amounts. See also the field “Reporting Currency.”

Print Control Island

Field Description
Print Remittance This field allows you to select whether the remittance lines specified for the printed entries should be printed as well. If you check the field, the remittance lines will be printed.
Show All Overdue Entries Mark this field if you want all overdue entries in the selection criteria which are not included in the payment selection, to be shown on the printout.

There are a number of situations in which an entry can be overdue without being selected for payment:

  1. Payment to the vendor has been stopped as the field “Block Payments” has not been marked in the Payment Control window.
  2. The payment has been removed manually after the payment selection has been made. This only occurs when you reprint a payment selection.
  3. The entry has not been approved in the Approve Invoices window.
  4. The remaining balance is under automatic payment, that is, a payment order has been sent to the payment agent or a check has been sent via Maconomy, and payment has not yet been effected.
Layout In this field, you can select which layout to use for the printout. If no additional layouts for the current printout have been added in the window Print Layout in the Set-Up module, “Standard” is the only option.