On Account Specification Entries Sub-Tab

This section includes the fields and descriptions for the On Account Specification Entries sub-tab.

Field	Description
Standard Text Code	Enter a code from the list of standard invoicing texts specified on the job. When you enter a code in this field, the text on the line is replaced by the standard text corresponding to the code. The field will appear as a drop-down list. The code is not stored, as it is only used for choosing a standard text.
Description	In this field you can enter a text to be displayed on the invoice line when the amount has been transferred for invoicing on account. The description can be edited in the window Invoice Editing.
Quantity	Use this field to enter a quantity for invoicing. When quantity is changed, the billing price is updated accordingly so that Quantity x Billing Price = Amount. The default value is 1.
Billing Price, Invoice Currency	Use this field to enter a Billing Price. When you change this price, the total amount is updated accordingly. It is not possible to update both billing price and total price at the same time. If a bill-to customer is selected on the line, then the invoice currency is the invoice currency of this bill-to customer; otherwise, it is the invoice currency of the job.
Billing Price, Inv. Currency	In this field you can enter the amount to be invoiced. If a bill-to customer is selected on the line, then the invoice currency is the invoice currency of this bill-to customer; otherwise, it is the invoice currency of the job.
Invoice Currency	This field shows the invoice currency. If a bill-to customer is selected on the line, the invoice currency is the invoice currency of this bill-to customer; otherwise, it is the invoice currency of the job.
Tax Code	In this field you can enter or change the tax code for the amount on the line.
Activity No.	This field shows the activity number associated with the job entry. If the job parameter attribute "Activity required for Invoicing On Account" is set to “Yes” in the job parameter selection of type "Invoicing On Account,” the activity number must be set and changed in this field.
Activity Name	This field shows the name of the current activity.
Incl. in Fixed Price	A check mark in this field indicates that the invoice on account is included in the fixed price of the job.
Activity Type	This field shows the type of the activity. If no activity is selected on the line, the field defaults to the activity type “Amount.”
Task	This field shows the name of the task. If tasks are required on the job, and if the job parameter attribute "Activity required for Invoicing On Account" is set to “Yes” in the job parameter selection of type "Invoicing On Account,” the task must be set and changed in this field.
Task Description	This field shows the description of the task specified in the field "Task Name" on the current line.
Employee No.	This field shows the number of the employee. If an activity number of activity type “Time” is selected on the line, the employee number must be filled in.
Employee Name	This field shows the name of the employee.
Billing Price, Currency	In this field you can enter the amount to be invoiced in the currency of the job.
Transferred from Invoicing Plan	This field indicates whether the line originates from an invoicing plan line.
Invoice Allocation	This field indicates whether the amount for invoicing on account on the activity number is available for invoice allocation in the window Job Invoice Allocation.
Bill to Customer	In this field you can specify which bill-to customer on the job will be invoiced with the amount on the line. If no bill-to customer is specified, the amount is distributed among all bill-to customers on the job according to the setup in the window Bill To Customer Distribution (split billing).
Bill to Customer Appropriation	In this field you can specify the bill-to customer appropriation if several appropriations exist for the bill-to customer in the window Bill To Customer Distribution.
Job No.	This field shows the number of the job being carried out.
Location	The functionality of this field is similar to that of the field “Activity No.” above.
Entity	The functionality of this field is similar to that of the field “Activity No.” above.
Project	The functionality of this field is similar to that of the field “Activity No.” above.
Purpose	The functionality of this field is similar to that of the field “Activity No.” above.
Spec. 1-3	The functionality of these fields is similar to that of the field “Activity No.” above.
Local Spec. 1-3	The functionality of these fields is similar to that of the field “Activity No.” above.
Text 1-5	These editable fields show values from the invoice plan, (or, if the line is not transferred from invoicing plan, these fields remain text fields). When transferring the invoice plan, the values form the text fields on the invoice plan are transferred to these fields and when that on account selection is approved, the values are transferred to the draft and the invoice foundation.