Activities Workspace

Use this workspace to enter information about job activities.

You assign each job entry to an activity, which is used to categorize the job expenses. Some examples are Drawing, Driving, Materials, and External Consultants. The activities that are associated with job entries determine the general ledger accounts to which the entries are posted.

You can create a chart of activities to record every type of job activity used in the Job Cost module. Having arranged your job entries by activity type, you can compare budget estimates with actual figures. The activities also provide a basis for invoicing.

If you have many activities that use the same rules for posting to general ledger accounts, you can simplify set up by using job posting references. You can set up job posting references in the Job Posting References workspace and then refer to them from the Activities workspace. You can also refer to a general job posting reference and still add lines in this workspace for exceptions to the job posting reference.

If you select Post by Activity in the System Information workspace, you must specify in the Job Posting Reference Lines sub-tab a number of dimension combinations that refer to the G/L accounts to which Maconomy should post entries about the individual activities. The sub-tab contains a line for each department that you created in the Posting References workspace in the G/L module. For more information, see the description of the Department field in this workspace.

For auditing purposes, you shoul print and file this workspace every time that you change an activity.