G/L Allocation Combinations Workspace

Use this workspace to enter which G/L allocation combinations allow manual postings, that is, in connection with postings and entries made in the General Journal, Budget Journal, Purchase Orders, Invoice Allocation, Reallocate Invoices, Sales Orders workspaces, and so on.

An allocation combination is the combination of dimension values that you enter on an entry. Using G/L allocation combinations, you can set up rules that specify the dimension values that can be used together. You can also specify which employees and tax codes are allowed in connection with the individual dimension combinations that you set up in the Finance Allocation Lines sub-tab.

You define each G/L allocation combination rule on a line in the Finance Allocation Lines sub-tab, where each line represents an allowed allocation combination. You can set up each rule to apply to G/L-related information, Job Cost-related information, or both. Maconomy uses allocation combinations that apply to G/L to validate all entries where you provide an account number. Maconomy uses allocation combinations that apply to jobs to validate all entries on which a job is provided.

The rules that you set up in this workspace apply to all companies in the system. For instance, you might want to specify that a given account can only be used in combination with a given location (or range of locations). This minimizes the risk of error and allows you to ensure that the dimension values that you create for special purposes are only used in the intended connections. If you want to add specific allocation combination rules for the individual companies in Maconomy, you can create these rules in the Company Allocation Combinations workspace. Entries that relate to a given company are then only allowed if they comply with both the G/L allocation combinations and the company allocation combinations that you set up for the company in question. This is also true for allocation combination lines that apply to Job Cost, for which you should also note that the rules that you set up in this workspace and the Company Allocation Combinations workspace also apply to all jobs in Maconomy. If you want to add specific allocation combination rules for the individual jobs, you can create these rules in the Job Allocation Combinations workspace in the Job Cost module. Then entries that relate to a given job are only allowed if they comply with the G/L allocation combinations, the company allocation combinations that you set up for the company in question, and the job allocation combinations that you assigned to the job in question.

In the G/L Allocation Combinations tab, you can enter selection criteria so that only allocation combinations that match those selection criteria are displayed in the Finance Allocation Lines sub-tab.