This section includes the fields and descriptions for the Finance Entry tab.
Company Island
| Field | Description |
|---|
| Company No.
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This field shows the company number.
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| Base Currency
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This field shows the company’s base currency.
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Account Island
| Field | Description |
|---|
| Account No.
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This field shows the account number.
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Control Account Island
| Field | Description |
|---|
| Job No.
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If the entry was created as a result of entry on a job, the job number in question is shown in this field, if the Account Information Card for the G/L account in question specifies that job numbers should be transferred to G/L entries.
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| Activity No.
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If the entry was created with an activity specified, the activity number in question is shown in this field, if the Account Information Card for the G/L account in question specifies that activity numbers should be transferred to G/L entries.
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| Task Name
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If the entry was created with a task specified, the task in question is shown in this field, if the Account Information Card for the G/L account in question specifies that tasks should be transferred to G/L entries.
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| Employee
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If the entry was created with a task specified, the employee in question is shown in this field.
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| Customer No.
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If the entry was created with a customer number, the customer number in question is shown in this field, if the Account Information Card for the G/L account in question specifies that customer numbers should be transferred to G/L entries.
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| Vendor No.
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If the entry was created with a vendor number specified, the vendor number in question is shown in this field, if the Account Information Card for the G/L account in question specifies that vendor numbers should be transferred to G/L entries.
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| Asset No.
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If the entry was created from an entry with an asset number specified, the asset number in question is shown in this field, if the Account Information Card for the G/L account in question specifies that asset numbers should be transferred to G/L entries.
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| Item No.
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If the entry was created from an entry with an item number specified, the item number in question is shown in this field, if the Account Information Card for the G/L account in question specifies that item numbers should be transferred to G/L entries.
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| Entry No.
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G/L entries which are assigned to a specific customer or vendor through a customer or vendor entry are automatically given an entry number. If the current entry was created as a result of a customer or a vendor entry, the entry number of the current entry is shown in this field. The number will be 0 if the entry consists of several customer or vendor entries which are joined into a single G/L entry.
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Tax Island
| Field | Description |
|---|
| Entry Type
|
If the current entry is related to tax calculation, this field shows the nature of the relation.
If the entry type is “Tax Receivable” or “Tax Payable,” the entry is a tax entry created in connection with tax calculation for sales or purchases. If the entry type is “Tax Basis,” the entry is a G/L entry on the basis of which tax entries have been created, for instance the G/L entry representing an invoice for taxable items. If the field contains a different value, the entry is a tax entry for one of the tax types set up in the Tax Codes and G/L Tax Codes windows.
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| Tax Date
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In some countries, legal requirements demand that the entry date of each registration is what determines the tax settlement period in which the entry belongs, while in other countries, the period is determined by the invoice date of the registration. In this field, you can specify for the current tax reporting unit which of the two methods should apply to companies belonging to the reporting unit.
Each G/L entry contains a field called “Tax Date” to which either the entry date or the invoice date of the registration depending on the value in this field on the tax reporting unit assigned to the company which the entry concerns is automatically transferred when the entry is posted. When you create tax settlements in the Tax Settlement window, Maconomy uses the tax date registered on each individual G/L entry to determine whether the entry is covered by the period for which settlement is carried out.
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| EU Tax
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If the entry type is Tax Basic, EU Tax gets a value if the related tax code is an EU tax code.
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| Nature of Tax
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This is the nature of tax with which the G/L entries must be posted to be included in the printout. See the G/L Tax Codes workspace for a description of nature of tax.
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| Tax Type
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This field shows the tax type assigned to the G/L tax code. See the description of the G/L Tax Codes workspace for more information about tax types.
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| Debit Tax
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This shows the tax on the entry, if the entry is a debit entry subject to tax.
Note that tax amount and tax account can only be registered to the account if the tax is calculated from a tax code in the general journal.
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| Credit Tax
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This shows the tax on the entry, if the entry is a credit entry subject to tax.
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| Debit Ratio Tax
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If ratio tax has been calculated for the current entry, the debit entry ratio tax amount is displayed in this field.
Ratio tax is set up in the G/L Tax Codes workspace.
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| Credit Ratio Tax
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If ratio tax has been calculated for the current entry, the credit entry ratio tax amount is displayed in this field.
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Import Information Island
| Field | Description |
|---|
| Run No.
|
This field shows the run number of a previous import.
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| Line No.
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This field displays the line of the above mentioned run from which the current G/L entry has been imported.
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| External Trans. No.
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If a transaction number is registered on the current G/L entry in the import file, this field displays a transaction number. An external transaction number can, for example, be the number of the transaction in a legacy financial system.
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Export Information Island
| Field | Description |
|---|
| Run No.
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This field shows the run number of a previous export.
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| Group No.
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This field displays the number of the group in the above mentioned run of which the current G/L entry was a part.
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| Line No.
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This field displays the line number of the above mentioned run of which the current G/L entry was a part.
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Entry Information Island
| Field | Description |
|---|
| Trans. No.
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This is the entry’s transaction number.
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| Trans. Type
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This is the entry’s transaction type.
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| Entry Date
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This is the entry’s entry date.
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| Entry Description
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This is the entry text.
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| Prior-Period
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This is the current entry’s prior period.
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| Open/Closed
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This field displays whether the current G/L entry is open or closed. In the Account Information Card workspace, you can specify whether an account is to be reconciled. When entries on the account are subsequently reconciled in the Finance Reconciliation workspace, their status is changed from “Open” to “Closed.”
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| Reference Date
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This field shows the reference date for the current entry. The reference date can manually be specified on G/L journals and vendor invoices. The reference date is automatically set to the job/cost entry date for job-related entries in the cases where the job/cost entry date can be different from the G/L entry date.
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Entry Island
| Field | Description |
|---|
| Debit, Base
|
This is the entry amount in the base currency of the company displayed in the Company island, if the entry is a debit entry.
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| Credit, Base
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This is the entry amount in the base currency of the company displayed in the Company island, if the entry is a credit entry.
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| Debit, Enterprise
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This is the entry amount in enterprise currency, if the entry is a debit entry.
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| Credit, Enterprise
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This is the entry amount in enterprise currency, if the entry is a credit entry.
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| Debit, Currency
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This is the entry amount in the standard currency of the account, if the entry is a debit entry.
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| Credit, Currency
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This is the entry amount in the standard currency of the account, if the entry is a credit entry.
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| Currency
|
This is the account’s currency.
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| Amount, Original
|
This is the entry amount in the currency that the entry was registered in, for example, the field “Currency Amount” if the entry originates from a general journal entry; the currency specified on the vendor invoice if the entry originates from a vendor invoice; or the currency on the invoice if the entry was created upon the posting of an invoice.
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| Original Currency
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This is the currency that the entry was registered in, for example, the field “Currency” if the entry originates from a general journal entry; the currency of the vendor invoice if the originates from a vendor invoice; or the currency of the invoice if the entry was created upon the posting of an invoice.
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| Quantity
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This shows the quantity registered to the entry, if applicable.
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| Quantity 2
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This shows the quantity 2 registered to the entry, if applicable.
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Posting Island
| Field | Description |
|---|
| Date Posted
|
This is the date when the entry was posted.
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| Time Posted
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This is the time when the entry was posted.
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| Journal No.
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This is the journal number of the posting journal to which the entry is posted.
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| Journal Line No.
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This is the number of the journal line in the posting journal to which the entry is posted. If there is more than one entry to a transaction, Maconomy numbers the lines with the same number within the transaction. If, for example, you tax an entry in the window General Journal, you will get two entries with the same line number.
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| Journal Type
|
This field shows the journal type.
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| Aut. Entry
|
If this box is checked, the account number has been supplied by means of a posting reference. If the value is Yes, the user specified an account number manually in the General Journal, Invoice Allocation, or Reallocate Invoices window. In this way it is, for example, possible to check whether manual postings have been made on control accounts.
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Intercompany Posting Island
| Field | Description |
|---|
| Intercompany Company No.
|
If the entry was created as a result of an intercompany posting, this field shows the number of the intercompany company.
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| Journal No.
|
This is the number of the posting journal to which the entry is posted.
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| Journal Line No.
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This is the number of the journal line in the posting journal to which the entry is posted. If there is more than one entry to a transaction, Maconomy numbers the lines with the same number within the transaction. If, for example, you tax an entry in the window General Journal, you will get two entries with the same line number.
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Origin Object Island
| Field | Description |
|---|
| Origin Object
|
The relation name of the origin object, for example, Time Sheet Header.
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| Origin Object Instance Key
|
The instance key of the origin object
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| Object Key 1, String
|
If any of the key fields of the origin object is of type String, then this field contains the value of the first String key field.
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| Object Key 2, String
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If two or more of the key fields of the origin object are of type String, then this field contains the value of the second String key field.
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| Object Key 1, Integer
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If any of the key fields of the origin object is of type Integer, then this field contains the value of the first Integer key field.
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| Object Key 2, Integer
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If two or more of the key fields of the origin object are of type Integer, then this field contains the value of the second Integer key field.
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| Object Key 3, Integer
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If three or more of the key fields of the origin object are of type Integer, then this field contains the value of the third Integer key field.
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| Object Key 1, Date
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If any of the key fields of the origin object is of type Date, then this field contains the value of the first Date key field.
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| Object Payment Agent
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If any of the key fields of the origin object is a reference to a Payment Agent, then this field contains the name of that Payment Agent.
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Origin Line Island
| Field | Description |
|---|
| Origin Line
|
The relation name of the origin line, for example, Time Sheet Line.
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| Origin Line Instance Key
|
The instance key of the origin line.
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| Line Key 1, String
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If any of the key fields of the origin line is of type String, then this field contains the value of the first String key field.
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| Line Key 2, String
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If two or more of the key fields of the origin line are of type String, then this field contains the value of the second String key field.
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| Line Key 1, Integer
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If any of the key fields of the origin line is of type Integer, then this field contains the value of the first Integer key field.
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| Line Key 2, Integer
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If two or more of the key fields of the origin line are of type Integer, then this field contains the value of the second Integer key field.
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| Line Key 3, Integer
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If three or more of the key fields of the origin line are of type Integer, then this field contains the value of the third Integer key field.
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| Line Payment Agent
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If any of the key fields of the origin line is a reference to a Payment Agent, then this field contains the name of that Payment Agent.
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Transaction Entries Island
Finance This field shows the number of finance entries in the same transaction.
| Field | Description |
|---|
| Customer
|
This field shows the number of customer entries in the same transaction.
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| Vendor
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This field shows the number of vendor entries in the same transaction.
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| Job
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This field shows the Number of job entries in the same transaction.
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| Asset
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This field shows number of asset entries in the same transaction.
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| Intercompany
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Number of intercompany entries in the same transaction.
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