Actions

This section shows the Actions available in the Approve Count workspace.

Top Tab

Field

Description

Approve

When you select this action, you approve the lists in the table which have a mark in the “Approve” field. You also delete the lists which have a mark in the field “Delete,” provided these also have a mark in the field “Approve.” When you approve a list, Maconomy creates an item journal with inventory change transactions for all items on the list in such a way that the quantity of the current item number is updated with the counted quantity. If no deviation is registered for an item, the number of the inventory change for the current item will be zero. For items with serial number control, Maconomy also creates a number of serial number transaction lines in such a way that the quantity of all serial numbers is updated with the counted quantity. If no deviation is registered for a serial number, the quantity on the serial number transaction line for the current serial number will also be zero. The item journal is posted in the window Posting or Print Posting Journal in the G/L module. If the cost variance in the field “Cost Variance” is positive, the inventory value account will be debited, and the inventory count account credited. If the variance is negative, the inventory value account will be credited, and the inventory count account debited. Maconomy inserts today’s date as entry date and item journal date. The entry text is retrieved from the entry type “Item Inventory Count” in the window Posting Descriptions in the G/L module. The inventory value account is specified by means of a dimension combination in the field “Inventory Value” in the window Warehouse Information Card, and the inventory count account is specified by means of a dimension combination in the field “Inventory Count” in the island Manual Inventory Value Changes of the Warehouse Information Card. Once an inventory count list has been approved, it will no longer be shown in this window’s table part.