Batch Job Reallocation Tab

This section includes the fields and descriptions for the Batch Job Reallocation tab.

Selection Criteria Island

Field	Description
Show Lines	If you mark this field, the entries which match the criteria in this island are displayed in the sub-tab. Please note that Maconomy includes all selected entries when you select the actions in this window, regardless of whether or not they are displayed in the sub-tab.
Job No.	In these fields, you can enter a range of job numbers. The reallocation will only affect job entries with a job number within the specified range. If you leave the range empty, the fields do not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab if the field “Show Entries” is marked. If an entry is already fully reallocated, for example, in the window Job Reallocation, it is not included in the entry selection.
Trans. No.	The functionality of these fields is similar to that of the field “Job No.” above.
Journal No.	The functionality of these fields is similar to that of the field “Job No.” above.
Entry Date	The functionality of these fields is similar to that of the field “Job No.” above.
Company No.	The functionality of these fields is similar to that of the field “Job No.” above.
Exec. Company No.	The functionality of these fields is similar to that of the field “Job No.” above.
Item No.	The functionality of these fields is similar to that of the field “Job No.” above.
Activity No.	The functionality of these fields is similar to that of the field “Job No.” above.
Activity Type	If you select an activity type in this field, the reallocation will only affect job entries with the selected activity type. If you leave this field empty, the activity type does not affect the selection of job entries to be reallocated, or which job entries are shown in the sub-tab.
Employee No.	The functionality of these fields is similar to that of the field “Job No.” above.
Task	The functionality of these fields is similar to that of the field “Job No.” above.
Overtime Spec.	In this pop-up field, you can specify an overtime specification as defined in the window Popup Fields in the Set-Up module. The reallocation will only affect job entries with the selected overtime specification.
Accrual Type	In this field, you can select an accrual type. The sub-tab will only show entries marked for accrual of the selected type.
Accrual Period From	In this field, you can specify a G/L period. The sub-tab will only show accrued entries whose accrual period is within the interval specified through this field and the field “Accrual Period To.”
Accrual Period To	In this field, you can specify a G/L period. The sub-tab will only show accrued entries whose accrual period is within the interval specified through this field and the field “Accrual Period From.”
Reallocated from Job No.	In these fields, you can specify a range of job numbers. The reallocation will only affect job entries previously reallocated from a job within the specified range.
Reallocated from Task	In these fields, you can specify a range of tasks. The reallocation will only affect job entries previously reallocated from a task within the specified range.
Open Only	If you mark this field, the sub-tab will only show those entries that meet the selection criteria if there are open amounts on the entries, and only the open amount will be reallocated. Please note that the open quantity of the job entry will only remain open after reallocation until the entry is invoiced. For more information, please see the description of the action “Approve Reallocation.” This field is marked by default.
Marked Only	If you mark this field, the sub-tab will only show those entries that meet the selection criteria and which have already been marked for reallocation. If you wish to transfer a job to new dimensions in the window Job Transfer, the job cannot be transferred if it is assigned entries which have been marked for reallocation. By marking this field, you can get an overview of the entries marked for reallocation on a given job, allowing you to reallocate or unmark the relevant entries so that you can continue with the desired job transfer.

Selection Criteria, Dimensions Island

Field	Description
Location	The functionality of these fields is similar to that of the field “Job No.” above.
Entity	The functionality of these fields is similar to that of the field “Job No.” above.
Project	The functionality of these fields is similar to that of the field “Job No.” above.
Purpose	The functionality of these fields is similar to that of the field “Job No.” above.
Spec. 1-3	The functionality of these fields is similar to that of the field “Job No.” above.
Local Spec. 1-3	The functionality of these fields is similar to that of the field “Job No.” above.

Reallocate To Island

Field	Description
Job No.	In this field you can specify whether the entries created in connection with the reallocation should be reallocated to another, existing job. If you enter a job number in this field, all selected entries are reallocated to that job, unless the field “Reallocate” in the sub-tab is not marked for a particular job entry. Please note that Maconomy performs dimension derivation as usual when reallocating job entries. For this reason, any derived values may overwrite the selections made in the fields in this island. If you allocate to a job with another responsible company than that of the original job, the reallocation will result in a number of intercompany entries. However, if the system parameter “Create intercompany entries for companies with same parent company” is not marked, intercompany entries are only created if the two companies involved are not both assigned to the same parent company.
Trans. No.	In this field you can specify whether the entries created in connection with the reallocation should be assigned a new transaction number. If you enter a number in this field, all the new entries, including the offset entries created as a result of the reallocation, will be given this number. If you do not enter a new transaction number in this field or a transaction number series in the field “Number Series” below, the created reallocation and offset entries will preserve their original transaction numbers. See also the field “Number Series” below and the description of the action “Approve Reallocation.”
Trans. Type	This is the entry's transaction type. Transaction types are set up in the Transaction Types window.
Number Series	If you specify a transaction number series in this field, all entries created in the reallocation will pull new transaction numbers from the selected transaction number series. If you neither enter a new transaction number in the field “Trans. No.” above nor select a transaction number series in this field, the created reallocation entries will preserve their original transaction numbers. It is not possible to both enter a transaction number in the field “Trans. No.” and a transaction number series.
Entry Date	In this field, you can enter a new entry date for the entries selected in the island Selection Criteria. If you do not specify an entry date, the entry date on the reallocated entry will default to today’s date if the system parameter “Set Default Reallocation Date to Today” has been marked. If this system parameter has not been marked, the entries will preserve their original entry dates. The entry date must be within the open posting period for job cost entries applying to the company to which the reallocation is made. For further information, please see the description of the island Job Cost in the window Company Information in the G/L module.
Item	In this field, you can enter an item name and number. The entries selected in the island Selection Criteria will be reallocated to this value, unless the field “Reallocate” in the sub-tab is not marked for a particular job entry. Please note that Maconomy performs dimension derivation as usual when reallocating job entries. For this reason, any derived values may overwrite the selections made in the fields in this island.
Activity	The functionality of this field is similar to that of the field “Item” above.
Employee	The functionality of this field is similar to that of the field “Item” above. If you reallocate to an employee belonging to another company than the one responsible for the job for which the reallocation is made, the reallocation will result in a number of intercompany entries. However, if the system parameter “Create intercompany entries for companies with same parent company” is not marked, intercompany entries are only created if the two companies involved are not both assigned to the same parent company.
Task	The functionality of this field is similar to that of the field “Item” above.
Task Description	This field displays the description of the task specified in the field “Task” above. If a job number has been specified in the field “Job No.,” the description of the task assigned to the task list for that job is displayed. If no job number is specified, and only one task with the name specified in the field “Task” exists in all task lists in the system, the description of that task is displayed. If multiple tasks with that name exist in the system, a “?” is displayed in this field.
Overtime Spec.	The functionality of this field is similar to that of the field “Item No.” above.
No overtime spec.	Mark this field if you want to remove any overtime specification from the reallocated entries.
Accrual Type	In this field, you can select an accrual type. The sub-tab will only show entries marked for accrual of the selected type.
No accrual type	This check box must be marked if the new job entries from the reallocation must have no accrual type.
Accrual Period From	In this field, you can specify a G/L period. The sub-tab will only show accrued entries whose accrual period is within the interval specified through this field and the field “Accrual Period To.”
Accrual Period To	In this field, you can specify a G/L period. The sub-tab will only show accrued entries whose accrual period is within the interval specified through this field and the field “Accrual Period From.”

Reallocate To, Dimensions Island

Field	Description
Location	The functionality of this field is similar to that of the field “Item” above.
Entity	The functionality of this field is similar to that of the field “Item” above.
Project	The functionality of this field is similar to that of the field “Item” above.
Purpose	The functionality of this field is similar to that of the field “Item” above.
Spec. 1-3	The functionality of this field is similar to that of the field “Item” above.
Local Spec. 1-3	The functionality of this field is similar to that of the field “Item” above.