This section includes the fields and descriptions for the Show Vendor Reconciliation tab.
Vendor Island
| Field | Description |
|---|
| Vendor No.
|
This is the vendor number and name which identify the vendor. The field also shows the vendor’s name and address, which have been retrieved from the Vendor Information Card.
|
| Currency
|
This field displays the currency that the current vendor uses as standard currency.
|
Remove Reconciliation Island
| Field | Description |
|---|
| Entry Date
|
This is the date on which the entry was removed to the general ledger and accounts payable.
|
Company Island
| Field | Description |
|---|
| Company
|
This field displays the name and number of the company specified in the current vendor entry.
|
| Base Currency
|
This field displays the currency used as base currency in the company specified in the field “Company No.” above. See the field “Base Currency” in the window Company Information in the G/L module for a detailed description of the concepts of company base currency and enterprise currency.
|
Dimensions Island
| Field | Description |
|---|
| Location
|
See the description of the field “Company No.” and the description of the Locations window in the G/L module.
|
| Entity
|
See the description of the field “Company No.” and the description of the Entities window in the G/L module.
|
| Project
|
See the description of the field “Company No.” and the description of the Projects window in the G/L module.
|
| Purpose
|
See the description of the field “Company No.” and the description of the Purposes window in the G/L module.
|
| Spec. 1-3
|
See the description of the field “Company No.” and the description of the Specification 1-3 windows in the G/L module.
|
| Local Spec. 1-3
|
See the description of the field “Company No.” and the description of the Local Specification 1-3 windows in the G/L module.
|
Payment Island
| Field | Description |
|---|
| Payment Mode
|
This shows how the entry will be or has been paid.
|
| Check Book
|
This field shows the check book used in connection with payment of the current vendor entry.
|
| Check No.
|
This field shows the number of the check used for payment of the current vendor entry.
|
| Payment No.
|
This field shows the number of the payment. The number is used as a reference to the windows Show Automatic Payment, Show Payment Remittance, and Show Payment Reconciliation in the Banking module. The number is used for tracing payment information on a vendor entry.
|
| Payment Group No.
|
This field shows the number of the payment group used by some banks for grouping electronic payments.
|
| Payment Line No.
|
This field shows the number of the payment line which refers to the specific payment order.
|
| Giro
|
This field shows the giro number entered on the vendor invoice. The information is for reference.
|
| Bank Acct. No.
|
This field shows the bank account number entered on the vendor invoice. The information is for reference.
|
| Reg. No.
|
This field shows the registration number entered on the vendor invoice. The information is for reference.
|
| Credit Card No.
|
This field shows the credit card number entered on the vendor invoice. The information is for reference.
|
| CPC No.
|
This field shows the CPC number entered on the vendor invoice. The information is for reference.
|
Pay to Vendor Island
| Field | Description |
|---|
| Vendor No.
|
The vendor number is the sole and absolute identification of a vendor. The field also shows the vendor’s name and address.
The information is retrieved from the Vendor Information Card.
|
Entry Information Island
| Field | Description |
|---|
| Entry Date
|
This is the date on which the entry was entered to the general ledger and accounts payable. The date identifies the posting period.
|
| Description
|
This is the entry text.
|
| Trans. No.
|
This is the entry’s transaction number.
|
| Trans. Type
|
This is the entry’s transaction type.
|
| Invoice Date
|
This is the date of the vendor invoice or credit memo.
|
| Invoice Received Date
|
This field shows the date when you received the vendor invoice.
|
| Invoice No.
|
This is the number of the vendor invoice or credit memo.
|
| Disclosable
|
This field shows if the current vendor is disclosable.
|
| Open/Closed
|
This field shows whether the entry is “Open” or “Closed.”
A vendor invoice or credit memo is open until it has been paid or reconciled. A payment, discount or exchange rate entry is always registered as closed.
A vendor’s balance is equal to the sum of the remainder of all open entries.
|
| Due Date
|
This is the date the entry is due. The due date of payments is the date the payment was entered to the general ledger and accounts payable.
|
| Pay when Paid
|
This field shows whether payment when paid applies to the invoice in question. For further information, see the description of the corresponding field in the window Change Payment Selection by Vendor.
|
| Ready For Payment
|
This field shows whether the current entry is ready for payment. For further information, see the description of the corresponding field in the window Change Payment Selection by Vendor.
|
| Date Posted
|
This is the date the entry was posted to the accounts payable and general ledger.
|
| Time Posted
|
This field shows the time at which the journal/entry was posted. Maconomy uses the posting time internally only, for drilling in financial statements.
|
| Cash Discount Date
|
This field displays a cash discount date, if any, assigned to the current vendor entry. The date displayed in this field is thus the latest date on which payment should take place if cash discount is to be granted for the current vendor invoice.
|
| Journal No.
|
This is the number of the posting journal the entry was posted in.
|
| Approved
|
This shows whether the entry is approved for payment. It only applies to invoices and credit memos.
|
| Responsible
|
This shows who is responsible for approving the entry. It only applies to invoices and credit memos.
|
| Company of Origin
|
This field displays the company which initiated the vendor entry displayed.
|
Entry Island
| Field | Description |
|---|
| Debit, Currency
|
This shows the payment, vendor credit memo, discount or currency gains in the vendor’s standard currency.
|
| Credit, Currency
|
This shows the vendor invoice or currency loss in the vendor’s standard currency.
|
| Debit, Base
|
This shows the payment, vendor credit memo, discount or currency gains in the base currency.
|
| Credit, Base
|
This shows the vendor invoice or currency loss in the base currency.
|
| Remainder, Currency
|
This shows any amount in the vendor’s standard currency which has not been reconciled.
|
| Remainder, Base
|
This shows any amount in the base currency which has not been reconciled.
|
| Original Currency
|
This is the original currency of the entry, that is, the currency it was registered in. When it is posted, it will be converted to the vendor’s standard currency.
|
| Amount, Original
|
This is the entry amount in the original currency.
|
Payment Selection Island
| Field | Description |
|---|
| Payment, Currency
|
This field shows how much has been suggested for payment in the Change Payment Selection by Vendor window.
|
| Discount, Currency
|
This shows any cash discount registered to the vendor invoice in the Change Payment Selection by Vendor window.
|
| Being Paid, Currency
|
This shows how much has been selected from automatic payment in the window Payment Files in the Banking module.
|