Actions

This section shows the Actions available in the Document Revision History workspace.

Top Tab

Field	Description
Update Document	This action is used for importing a new document to the archive line selected in the tab. The functionality of the action is similar to that of the corresponding action in the workspace Document Archives. Therefore, for further information about the action, see the description of the action “Import Document” in the section on the workspace Document Archives.
Lock Document	This action is only available if the field “Edit Control” has been marked for the current document archive. When you select this action, the latest revision of the document line selected in the tab is locked. For further information about the effects of locking a document, see the description of the fields “Edit Control” and “Locked.”
Unlock Document	This action is only available if the field “Edit Control” has been marked for the current document archive and the current document archive line has been locked. When you select this action, the latest revision of the document line selected in the tab is unlocked. A locked document can only be unlocked by the user who locked it or a user who has been granted access to unconditionally unlock document archive lines. This access is granted in the workspace Actions. For further information about locked documents, see the description of the fields “Edit Control” and “Locked.”
Close Latest Revision	This action is only available if the field “Revision Control” has been marked for the current document archive. When you select this action, the latest revision of the document archive selected in the tab (that is, the revision on the top line of the sub-tab) is closed. For further information about the effects of closing a revision, please see the description of the fields “Revision Control” and “Latest Revision Closed.”

Bottom Tab

Field	Description
Export Revision	This action is used for exporting the file assigned to a given revision, allowing you to view, edit, and re-import it if desired. The document exported is the one on the line on which you have placed the cursor. When you select this action, Maconomy displays a file selection dialog in which you can choose a destination for the file to be exported. By means of this action you can, for example, export a document in the archive to your own desktop if you need to read or make changes to the document in question, or you can export the document to any other relevant folder. Note that when you export a file, the file is not removed from the document archive in question.
Show Revision	When you select this action, the file assigned to the revision line on which you have placed the cursor is displayed in a third-party program, such as Acrobat Reader, a word processing application, or a browser.