Employees Sub-Tab
This section includes the fields and descriptions for the Employees sub-tab.
| Field | Description |
|---|---|
| Employee No. | In this field you can enter the employee number of an employee. If employee control is enabled for the current job, this employee may register entries on the job. |
| Employee Name | This field shows the name of the current employee. |
| Hours Expected | When adding an employee to Employee Control you can specify the number of hours that you expect the employee to register on the job. This field shows this number of expected hours. |
| Job Description | This field shows the description of the job. |
| Completed | You can mark this field to show that the task is completed. |
| Standard Task | In this field you can specify a task name from the task list of the current job. If you specify a task, the task will be used as the standard task for registration whenever the current employee makes registrations on the job.
This way you can overrule the standard task for registration specified for the task list for the current job, on a per-employee basis. If you do not specify a task in this field, the task specified as standard task for registration in the task list will be used as standard task. Note that the task specified here will be considered the standard task for the employee, even if the employee control list is not enabled. If the task entered in this field is deleted in the window Task Lists, or if the task list for the job is changed to one which does not include the task entered in this field, then this field is cleared. Maconomy shows a message first. |
| Task Description | This field shows the description of the selected standard task. |
| Valid From | In this field, you can enter a date from which the current employee may register on the job. For instance, if a certain task only applies to a series of seminars taking place during a week in May, you can enter the starting date of that week in this field, and the ending date in the field “Valid To” below. The employee may then only register time during the week to which the registrations apply. If this field is blank, the employee may register time on the current task immediately. |
| Valid To | In this field, you can enter a date to which the current employee may register time on the current task. See the field “Valid From” above. If this field is blank, the employee may register time on the current task indefinitely. |
| Approved | This field shows if the insertion of the current employee into the employee control list has been approved. An employee must be approved to be able to register on a job. You can manually change the approval status of an employee. This way, it is easier to copy an employee control list from another job and adapt it for the current job by removing the approval status of individual employees. Furthermore, it is possible to remove or grant approval as the job progresses.
The approval functionality in this window is also intended for use by other Maconomy processes. For instance, the information and the approval action in this window can be used to build custom workflows in the Maconomy Portal using M-Script. Note that if you do not wish to use the approval functionality, you can assign the value “Yes” to the job parameter attribute “Automatically approve employee control lines at creation“ of the type “Registration” in the window Job Parameters. This way, any employee added to the job employee control list is automatically approved. The window Employee Control Lines also shows details about the approval. |
| Approved by | This field shows the name of the user who approved the current employee in the list, if the field “Approved” above is marked. |
| Approval Date | This field shows the date on which the current employee was approved in the list, if the field “Approved” above is marked. |
| Primary Empl Cat. No. | This field shows the employee category assigned as primary employee category for the current employee. |
| Primary Empl. Cat. Name | This field shows the name of the primary employee category. |
| Company No. | This field shows the company number to which the current employee is assigned in the card part of the window Employees. |
| Company Name | This field shows the name of the company to which the current employee is assigned. |
| Location | This field shows the location to which the current employee is assigned in the card part of the window Employees. |
| Location Description | This field shows the description of the location to which the current employee is assigned. |
| Entity | The functionality of this field is similar to that of the field “Location” above. |
| Entity Description | The functionality of this field is similar to that of the field “Location Description” above. |
| Project | The functionality of this field is similar to that of the field “Location” above. |
| Project Description | The functionality of this field is similar to that of the field “Location Description” above. |
| Purpose | The functionality of this field is similar to that of the field “Location” above. |
| Purpose Description | The functionality of this field is similar to that of the field “Location Description” above. |
| Specification 1-3 | The functionality of these fields is similar to that of the field “Location” above.
Specification 1-3 Description The functionality of these fields is similar to that of the field “Location Description” above. |
| Local Spec. 1-3 | The functionality of these fields is similar to that of the field “Location” above. |
| Local Spec. 1-3 Description | The functionality of these fields is similar to that of the field “Location Description” above. |