Warehouse Information Card Single Dialog Workspace

Use this workspace to manage information about your company's warehouses.

Each warehouse can include an address and references to accounts in the general ledger. You must create warehouses in this workspace before you can assign items to them in the Item Information Card and before you can select them in your customer and vendor information cards.

Specify the posting references on the warehouse information card by using dimension combinations that refer to the accounts and any other dimension values to be used when you post various types of item activity in Maconomy. For example, if the inventory value changes as result of a cost adjustment, Maconomy posts the offsetting entry for the inventory value change to the account to which a dimension combination specified on the warehouse information card refers. This makes it easier to trace and to reconcile variances and adjustments that result from various kinds of item transactions. See the description of the Inventory Change workspace for more information.

In the Stock Locations sub-tab, you can set up different locations in the current warehouse. Locations can, for example, be shelf numbers, drawers, or warehouse areas. Maconomy uses locations for keeping closer track of exactly where the items are placed in the warehouse. This makes it easier to plan a picking route when items are to be moved or shipped. When items are received, you specify the location at which they are placed, and Maconomy keeps track of the stock that is available at each location. Items can be moved around the warehouse locations by means of warehouse transactions and picking lists, causing Maconomy to update each location's current stock.

In the Warehouse Information Card tab, you can set up a number of rules for the operation of the warehouse to skip parts of the planning details involved in item sales, simplifying the sales flow.

For auditing purposes, it is recommended that you print and file the Warehouse Information Card every time that you change it. To print the card, select Print This in the File menu.

Note that you cannot delete a warehouse after you create it. However, you can change the name of the warehouse.

You can specify for each warehouse whether you can make entries that cause the stock of a given item in the warehouse in question to become negative—that is, shipping more units of an item than are available according to the entered stock. In some cases, a supplier can deliver a number of units that are shipped before they are entered as received. While this is normal practice, you may want to disallow negative stock volumes. You can therefore prevent deliveries that would cause a negative stock for each warehouse.