Time Sheet Lines Sub-Tab

This section includes the fields and descriptions for the Time Sheet Lines sub-tab.

Field	Description
Week	This field shows the number of the week in which the current time sheet line was entered. The field cannot be changed.
Year	This field shows the year in which the current time sheet line was entered. The field cannot be changed.
Empl. No.	This field shows the number of the employee who entered the current time sheet line. The field cannot be changed.
Employee Name	This field shows the name of the employee specified in the field “Empl. No.” above.
Send Email	This link opens a new email dialog in your operating system’s default email client. The To email address is populated with the email address of the employee on the time sheet line. The current user (Project Manager) must add the subject and message and send the email.
Submitted	This field shows whether the time sheet line has been submitted. If it has been submitted, the field will be marked.
Act. No.	This field shows the activity on which the employee entered his or her hours. The field cannot be changed.
Task	The functionality of this field is similar to that of the field “Act. No.”
New Approval Status	In this field you can enter the status you wish to assign to the current time sheet line when you select the Carry Out Approval action. This field can be changed by the project manager or by users who have been given access to change all time sheets in the window Actions in the Set-Up module. When you press Return on the current line, the totals in the islands Hours, Activities, and Quantities are updated. The field can have one of four values: Blank — The blank (or empty) value means that you have not yet decided whether to approve or reject the current line. Time sheet lines with no status in this field are not transferred to posting when you select the action “Carry Out Approval.” Approved — If you select this value, the current time sheet line will be approved when you select the action “Carry Out Approval.” This means that the time sheet line will be transferred to posting if the supervisor has also approved the time sheet from which the time sheet line originates, provided that this is required by the approval principle selected for the job in the window Jobs. If the supervisor is not required to approve time sheets pertaining to the current job, the time sheet lines are transferred without the approval of the supervisor. Rejected — If you select this value, the current time sheet line will be rejected when you select the action “Carry Out Approval.” This means that the time sheet line cannot be transferred to posting, and the time sheet from which the line originates cannot be marked as transferred in the window Time Sheets if the approval principle of the current job requires approval by the project manager. Released — If the Transf. Non-Appr. Time Sheets field in the window System Information in the Set-Up module has been marked, you can choose to release the current time sheet line. This means that the time sheet line will be transferred to posting, if the supervisor has also approved or released the time sheet from which the line originates, provided that this is required by the approval principle selected for the job in the window Jobs. The time sheet line is not approved, however. Select this status if you cannot decide whether the line should be approved or rejected, but you want it to be released for posting. If a time sheet line originates from a time sheet which was temporarily submitted, you can only select blank or Released in this field.
Approval Status	This field shows the approval status of the current line. The value in the New Approval Status field is transferred to this field when you select the Carry Out Approval action. The field cannot be changed manually.
Comment	In this field you can enter a comment on the current line. The comment is also displayed on the time sheet line in the window Time Sheets, and can be used to display a message to the employee who entered the line. For instance, you can enter a reason for the rejection of the current line. You can also transfer the standard comment from the field “Standard Comment” in the main tab to this field, depending on the status in the field “New Approval Status” on the line. See also the description of the three actions below which regard the transfer of comments.
Total	This field displays the total number of hours entered on the current time sheet line. The number is the sum of the hours entered in the Monday – Sunday fields on the current line. For time sheets in days, the quantity is converted to hours.
Total for Employee	If the activity on the current line is a time activity, this field displays the total number of hours which the employee has registered on time activities on the job in question in the week to which the current line pertains. This means that the field shows the sum of hours entered in the Monday – Sunday fields on all lines pertaining to the job in the employee’s time sheet of the week in question. For time sheets in days, the quantity is converted to hours. If the activity on the current line is an amount activity, the field displays the sum of quantities registered by the employee on the activity and job in question in the week to which the current line pertains.
Proposed Time	This field allows the project manager to specify the number of hours to be invoiced. The employee may have proposed a value for invoicing on the time sheet line, in which case this field suggests the value proposed by the employee. If the employee has not proposed a different number of hours to be invoiced, the initial value is equal to the number of registered hours. The number of hours suggested for invoicing in the Invoice Selection and Itemize Invoice Selection workspaces is based on the number of proposed hours in this field, pending final approval by the invoicing department. For time sheets in days, the quantity is converted to hours.
Proposed Billing Price, Unit	This field allows the project manager to propose a unit billing price for the registered hours. The value of this field is initially identical to the value in the Billing Price Registered field, but the project manager can adjust the value to propose a different unit billing price on a time sheet line. The unit billing price suggested for invoicing in the Invoice Selection and Itemize Invoice Selection workspaces is based on the proposed unit billing price in this field, pending final approval by the invoicing department. Please note that the proposed unit billing price overrides any price list changes made during the week in question. For instance, if a new price list is introduced during a week that spans across two months, the unit billing price proposed by the project manager or the employee is still applied for the entire week.
Proposed Billing Price, Total	This field allows the project manager to propose a total billing price for the registered hours. The value of this field equals the product obtained from multiplying the values in the fields “Proposed Hours” and “Proposed Billing Price, Unit.” The project manager can adjust the value to propose a different total billing price. This will cause a subsequent adjustment of the value in the “Proposed Hours” field, leaving the value in the “Proposed Billing Price, Unit” field unchanged. However, if the project manager proposes a write-up or write-down in this field, while the system parameters “Keep quantity at write-up” or “Keep quantity at write-downs,” respectively, are enabled, the value in the “Proposed Hours” field will remain unchanged. Instead, the value in the “Proposed Billing Price, Unit” field will be adjusted in accordance with this change. The total billing price suggested for invoicing in the Invoice Selection and Itemize Invoice Selection windows will be based on the proposed total billing price in this field, pending final approval by the invoicing department. Please note that the proposed total billing price overrides any price list changes made during the week in question. For instance, if a different unit billing price is introduced in a new price list during a week that spans across two months, the total billing price proposed by the project manager or the employee will still be applied for the entire week.
Billing Price, Currency	This field shows the hourly billing price of the time sheet line in the currency of the job.
Previously Transferred	This field indicates whether the time sheet line has already been approved and transferred – and subsequently reopened, changed, and resubmitted for approval. If the field is marked, the project manager is not allowed to propose changes in the fields “Proposed Hours,” “Proposed Billing Price, Unit,” and “Proposed Billing Price, Total.” In such cases, any additional changes to the unit billing price, the total billing price, or the invoiceable hours must be made in the Invoice Selection or Itemize Invoice Selection window.
Time Activity 1-3	These fields show the number of hours entered by the employee on time activity 1-3 on the current line. For time sheets in days, the quantity is converted to hours.
Amount Activity 1-4	The functionality of these fields is similar to that of the fields “Time Activity 1-3.”
Quantity	The functionality of this field is similar to that of the fields “Time Activity 1-3.”
Quantity 2	The functionality of this field is similar to that of the fields “Time Activity 1-3.”
Monday – Sunday	The functionality of these fields is similar to that of the fields “Time Activity 1-3.” For time sheets in days, the quantity is converted to hours.
Description	This field shows the entry text entered by the employee on the time sheet line in question.
Activity Type	This field shows whether the activity registered on the line, shown in the field “Act. No.,” is of the type “Time” or “Amount.”
Activity Name	This field shows the name of the activity registered on the line, shown in the field “Act. No.”
Task Description	The functionality of this field is similar to that of the field “Activity Name.”
Task Path	This field shows any task path of the task. (See the description of hierarchical tables in the section “Task Path” in the chapter “Getting Started with the Java™ Client.”)
Invoiceable	This field shows whether or not the line is invoiceable.
Remarks	This field shows any remarks entered on the line by the employee when registering the current line.
Location	The functionality of this field is similar to that of the field “Act. No.”
Entity	The functionality of this field is similar to that of the field “Act. No.”
Project	The functionality of this field is similar to that of the field “Act. No.”
Purpose	The functionality of this field is similar to that of the field “Act. No.”
Spec. 1-3	The functionality of these fields is similar to that of the field “Act. No.”
Local Spec. 1-3	The functionality of these fields is similar to that of the field “Act. No.”
Overtime Spec.	The functionality of this field is similar to that of the field “Act. No.”
Description, Monday – Sunday	These fields show the daily description of the task specified on the current line. For more information, see the description of the corresponding field in the window Time Sheets. You can change the description in these fields until you approve the time sheet line.
Checked In, Time, Monday-Sunday	This field shows the total check-in time entered on each day.
Checked Out, Time, Monday-Sunday	This field shows the total check-out time entered on each day.
Checked in, Expected Time, Monday-Sunday	This field shows the estimated total check-in time entered on each day.
Checked out, Expected Time, Monday-Sunday	This field shows the estimated total check-out time entered on each day.
Check-in Enabled, Monday-Sunday	This field specifies whether multiple check-in entries are enabled for each day.
Check-in Enabled for Period	This field specifies whether multiple check-in entries are enabled for the current period.
Check-in Time, Monday-Sunday	This field shows the total check-in time registered for each day.
Check-in Time for Period	This field shows the total check-in time registered for the current period.
Check-in Balance, Monday-Sunday	This field shows the remaining check-in balance for each day.
Check-in Balance for Period	This field shows the total remaining check-in balance for the current period.