Actions

This section shows the Actions available in the Invoice Reconciliation workspace.

Top Tab

Field

Description

Approve Reconciliation

Select this action to record the reconciliation. Reconciled entries will not be shown next time you open the window. If you wish to make further specifications, you can do this in the window Invoice Control. A transaction number is assigned to reconciled entries. The number is transferred from the system number “Vendor Invoice Reconciliation,” which can be defined in the window System Numbers. The number is used as a reference to reconciliation journals and future printouts of these. If the reconciliation has an imbalance, the registered cost price of the items is not correct, and the inventory value should be adjusted. Maconomy therefore enters the difference to the account for unreconciled vendor entries (given by means of a dimension combination in the vendor’s control account code) and to the account for invoice reconciliation differences (given by means of a dimension combination on the warehouse information card). If a cost price has been specified in the window Invoice Control which is different from the existing cost price, a cost price adjustment will be made for the item lines which are marked for approval in the window Invoice Control. However, a cost price adjustment will only be made for an item if the quantity of items specified is in stock at the time when the cost price adjustment is performed. If a price list applies, the price will be updated in the price list as well. A vendor invoice can reconcile several packing slips. If this produces a difference, it will be allocated proportionally to the inventories they involve. A difference can therefore result in a number of entries to several accounts for invoice reconciliation differences.